Administrative Assistant Jobs in Portland, ME
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Senior Administrative Associate - Veterinary Softw
- Westbrook, ME (5 miles from Portland, ME)
- 15 hours ago
- Westbrook, ME (5 miles from Portland, ME)
- 15 hours ago
at IDEXX Distributions, Inc. in Westbrook, Maine, United States Job Description IDEXX is seeking a high-performing, detail-oriented administrative professional to support the Vice President &...
Department Secretary - Pulmonary Sleep Lab Kennebunk
- Kennebunk, ME (24 miles from Portland, ME)
- 1 day ago
- Kennebunk, ME (24 miles from Portland, ME)
- 1 day ago
Summary Schedule: The Department Secretary - Maine Medical Center Biddeford/ Sanford role is responsible for scheduling, data entry and clerical operations for the department. Required Minimum...
Senior Administrative Associate - Veterinary Software
- Westbrook, ME (5 miles from Portland, ME)
- 1 day ago
- Westbrook, ME (5 miles from Portland, ME)
- 1 day ago
IDEXX is seeking a high-performing, detail-oriented administrative professional to support the Vice President & General Manager of Veterinary Software. In this role, youll focus on enabling your...
- South Portland, ME (3 miles from Portland, ME)
- 2 days ago
- South Portland, ME (3 miles from Portland, ME)
- 2 days ago
Holy Cross School is seeking an organized, welcoming, and helpful person to serve as the Administrative Assistant in the Main Office. This is a full-time position concurrent with the school year....
Office Secretary- School Counseling Office (240)
- Freeport, ME (16 miles from Portland, ME)
- 2 days ago
- Freeport, ME (16 miles from Portland, ME)
- 2 days ago
RSU5 DURHAM-FREEPORT-POWNAL Office Secretary- School Counseling Office (240) 2025-2026 Freeport High School Freeport High School is seeking an Office Secretary to work in the School Counseling...
- South Portland, ME (3 miles from Portland, ME)
- 3 days ago
- South Portland, ME (3 miles from Portland, ME)
- 3 days ago
As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement, and administrative needs across the school year cycle....
Administrative Specialist CL2 - Literacy, Language and Culture and Special Education
- Gorham, ME (10 miles from Portland, ME)
- 3 days ago
- Gorham, ME (10 miles from Portland, ME)
- 3 days ago
The Administrative Assistant must be able to manage and prioritize multiple tasks, exercise initiative and sound judgement, maintain confidentiality, and interact effectively with diverse stakeholders...
Department Secretary - Pulmonary Sleep Lab Kennebu
- Kennebunk, ME (24 miles from Portland, ME)
- 3 days ago
- Kennebunk, ME (24 miles from Portland, ME)
- 3 days ago
at MaineHealth in Kennebunk, Maine, United States Job Description Description Summary Schedule: The Department Secretary - Maine Medical Center Biddeford/ Sanford role is responsible for...
Administrative Assistant to the Director of School Nutrition (JobID 1200)
- Waterboro, ME (24 miles from Portland, ME)
- 4 days ago
- Waterboro, ME (24 miles from Portland, ME)
- 4 days ago
REGIONAL SCHOOL UNIT NO. 57 Office of the Superintendent Waterboro, ME 04087 Title: Administrative Assistant to the Director of School Nutrition Reports to: Director of School Nutrition Position Summary...
Nursing Unit Secretary - Barbara Bush Childrens Hospital
- Portland, ME
- 4 days ago
- Portland, ME
- 4 days ago
Nursing Unit Secretary - Barbara Bush Children's Hospital MaineHealth parental leave United States, Maine, Portland 22 Bramhall Street (Show on map) Jun 06, 2025 Description Barbara Bush...
Administrative Assistant to the Director of School Nutrition
- Waterboro, ME (24 miles from Portland, ME)
- 4 days ago
- Waterboro, ME (24 miles from Portland, ME)
- 4 days ago
REGIONAL SCHOOL UNIT NO. 57Office of the SuperintendentWaterboro, ME 04087Title: Administrative Assistant to the Director of School NutritionReports to: Director of School NutritionPosition Summary:...
Nursing Unit Secretary - Intermediate Care/Respiratory Telemetry Medical Unit (Bean 5)
- Portland, ME
- 4 days ago
- Portland, ME
- 4 days ago
Maine Medical Center Clerical/Administrative Support Req #: 37345 Full Time/Days For a limited time MaineHealth is offer a $3,000 Sign-on Bonus for all eligible candidates! Eligible candidates are...
Administrative Specialist CL2 - Literacy, Language and Culture and Special Education
- Gorham, ME (10 miles from Portland, ME)
- 4 days ago
- Gorham, ME (10 miles from Portland, ME)
- 4 days ago
The Administrative Assistant must be able to manage and prioritize multiple tasks, exercise initiative and sound judgement, maintain confidentiality, and interact effectively with diverse stakeholders...
at MaineHealth in Portland, Maine, United States Job Description Description Maine Medical Center Clerical/Administrative Support Req #: 37345 Full Time/Days For a limited time MaineHealth is...
Administrative Assistant - Human Resources
- South Portland, ME (3 miles from Portland, ME)
- 6 days ago
- South Portland, ME (3 miles from Portland, ME)
- 6 days ago
Position Overview: This Administrative Assistant position supports the operations of the Human Resources Department....
Demographic Data for Portland, ME
Moving to Portland, ME? Find some basic demographic data about Portland, ME below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Portland, ME
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Portland, ME offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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