Administrative Assistant Jobs in San Mateo, CA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Medical Administrative Assistant/Medical Assistant
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 hour ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 hour ago
Join a premier practice where aesthetics meet advanced care. We are a high-end medical office treating patients for facial aesthetics, TMJ disorders, sleep apnea, snoring, and teeth grinding....
Administrative Secretary (Bilingual Spanish Preferred)
- Hayward, CA (14 miles from San Mateo, CA)
- 4 hours ago
- Hayward, CA (14 miles from San Mateo, CA)
- 4 hours ago
Under the direction of an assigned administrator, provide varied and complex secretarial support services to relieve the administrator of administrative and clerical detail; plan, coordinate and...
Bilingual (Chinese and English) Administrative Assistant - M
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 hours ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 4 hours ago
The Bilingual (Chinese and English) Administrative Assistant will provide administrative, secretarial and translation support....
- Newark, CA (15 miles from San Mateo, CA)
- 7 hours ago
- Newark, CA (15 miles from San Mateo, CA)
- 7 hours ago
Administrative Assistant in Newark, California Overview Administrative Assistant W2 Contract Salary Range: $41,600 - $47,800 per year Location: Newark, CA - Onsite Role Job Summary: We are seeking a...
Medical Office Assistant II-Correctional Health (Extra-Help) (Open)
- San Mateo, CA
- 14 hours ago
- San Mateo, CA
- 14 hours ago
Administrative Office duties: Provide clerical support to Director, Clinical Services Managers - Medical, Mental Health, Substance Use Disorder, and Administrative Services Manager....
Paralegal Or Admin Assistant For Tax Law Firm- Part-Time At Start
- San Francisco, CA (15 miles from San Mateo, CA)
- 18 hours ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 18 hours ago
Small tax law firm in Jackson Square area is looking for a paralegal or administrative assistant as we grow to the next level....
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
Medical Receptionist LocationRemote, CA 0 Date PostedAugust 11, 2025 Job ID13370 Employment TypeContract To Hire Pay rate$44/hour Scion Staffing has been engaged to conduct a search for a Medical...
Remote Work- Mountain View, CA (18 miles from San Mateo, CA)
- 1 day ago
- Mountain View, CA (18 miles from San Mateo, CA)
- 1 day ago
Administrative Assistant 3#25-74022 $23.96-$25.78 per hour Mountain View, CA All On-site Job Description Our Client, an Automotive company, is looking for an Administrative Assistant 3 for their Mountain...
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
Administrative Assistant - San Francisco, CA The Immigrant Legal Resource Center (ILRC) is seeking a full-time Administrative Assistant based out of our San Francisco office....
- Palo Alto, CA (12 miles from San Mateo, CA)
- 1 day ago
- Palo Alto, CA (12 miles from San Mateo, CA)
- 1 day ago
Administrative Associate 1437717 Hourly pay: $30/hr Worksite: Leading university (Palo Alto, CA 94304 - Hybrid, Must be onsite 2-3 days and then as needed (No fixed days at the moment)) W2...
Part Time Chiropractic Administrative Assistant In San Francisco
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
I am looking for an administrative assistant who has at least 2 years experience at a medical or chiropractic front desk. Skills: 1. Scheduling 2....
Hiring Part-Time Office Assistant
- San Francisco, CA (15 miles from San Mateo, CA)
- 2 days ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 2 days ago
Part-Time Office Assistant (15-20 hours/week, flexible schedule) Are you a detail-oriented person looking for part-time work? Join our busy insurance brokerage team as an Office Assistant! What...
- Fremont, CA (18 miles from San Mateo, CA)
- 2 days ago
- Fremont, CA (18 miles from San Mateo, CA)
- 2 days ago
Position Overview The Administrative Assistant provides essential support to ensure smooth day-to-day operations....
Long Term Substitute - Secretary III (Range 16, 8 Hour) - Dougherty Elementary School
- Alameda, CA (13 miles from San Mateo, CA)
- 2 days ago
- Alameda, CA (13 miles from San Mateo, CA)
- 2 days ago
Long Term Substitute - Secretary III (Range 16, 8 Hour) - Dougherty Elementary School About the Employer Dublin, a suburban city in Alameda County's East Bay and Tri-Valley regions, has a...
Administrative Assistant ESC About the Employer Located in the heart of Silicon Valley, we humbly welcome you to the San Mateo-Foster City School District!...
Demographic Data for San Mateo, CA
Moving to San Mateo, CA? Find some basic demographic data about San Mateo, CA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in San Mateo, CA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in San Mateo, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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