Administrative Assistant Jobs in San Diego, CA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Friendly Personal Assistant - Exchange of Services?
- Bonita, CA (10 miles from San Diego, CA)
- 7 hours ago
- Bonita, CA (10 miles from San Diego, CA)
- 7 hours ago
Friendly Personal Assistant - Exchange of Services? (Chula Vista / Bonita / Any Area) image 1 of 1 compensation: Exchange of Services!? Contact me via CraigsList email or at ..., please text first...
- El Cajon, CA (18 miles from San Diego, CA)
- 1 day ago
- El Cajon, CA (18 miles from San Diego, CA)
- 1 day ago
Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing, planning and directing the administrative activities...
Legal Secretary III LocationSan Diego, CA, California 92122 Date PostedAugust 16, 2025 Job ID13402 Employment TypeDirect Hire Scion Nonprofit Staffing has been engaged to conduct an immediate...
Personal Assistant 5-10 Hours Per Week
- Coronado, CA (3 miles from San Diego, CA)
- 1 day ago
- Coronado, CA (3 miles from San Diego, CA)
- 1 day ago
Minimal experience needed but some tech knowledge would help. Place orders online and with vendors, handle internet. $20 an hour. Parking provided. .... ....
Legal Secretary | Paralegal Civil Litigation | Insurance Defense Law Firm - San Diego Seeking a 5+ years of experience as a Legal Assistant, Legal Secretary, or Paralegal, for a regional Law Firm...
Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average. Position Summary The position provides...
The Administrative Assistant will support Navy engineering contracts. Responsible to provide administrative support to the Management Team....
Job Details Job Location : Family Wellness Center Mission Valley - San Diego, CA Position Type : Full Time Education Level : 2 Year Degree Salary Range : $20.00 - $24.00 Hourly Job Shift : Day Job...
Secretary II (Confidential) - Offices of Superintendent
- San Diego, CA
- 3 days ago
- San Diego, CA
- 3 days ago
Secretary II (Confidential) - Offices of Superintendent Job Summary Under general supervision, performs specialized secretarial work of a more complex nature relating to the offices of the...
Office Manager/Administrative Assistant Job Summary Under the supervision and direction of the School Principal(s): assure the smooth and efficient operation of the school office so that the office's...
Classified Substitute Pool: Clerk/Secretary Substitute
- San Diego, CA
- 3 days ago
- San Diego, CA
- 3 days ago
support in the office or assist in classroom student support roles, such as working with teachers, educational specialists, or P.E. staff....
Responsibilities Noblis MSD is seeking an On-Call Office Assistant in San Diego. This is a fully on-site role. Working under minimal supervision, you will be responsible for manning the reception...
Our small, busy, well-established civil litigation law firm in Mission Valley is searching for a friendly and experienced Receptionist / Legal Assistant. This is a full-time, in-office position....
Summary: The Administrative Assistant provides confidential administrative, secretarial, and project support to the General Manager and Community Manager....
Allen/Aspire - School Secretary - #382 Job Summary Under general supervision, performs a variety of clerical and typing work of average difficulty; takes and transcribes dictation; and does...
Demographic Data for San Diego, CA
Moving to San Diego, CA? Find some basic demographic data about San Diego, CA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in San Diego, CA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in San Diego, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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