Administrative Assistant Jobs in Palo Alto, CA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant, Medical - Corporate
- Mediko
- San Jose, CA (15 miles from Palo Alto, CA)
- 2 days ago
- Mediko
- San Jose, CA (15 miles from Palo Alto, CA)
- 2 days ago
The Administrative Assistant, Medical - Corporate will also assist with data entry, reporting, and maintaining an organized and efficient healthcare environment....
Front Desk Administrative Assistant
- South San Francisco, CA (21 miles from Palo Alto, CA)
- 7 hours ago
- South San Francisco, CA (21 miles from Palo Alto, CA)
- 7 hours ago
The Front Desk Administrative Assistant coordinates the operations of the office front desk and provides administrative support to the Office Manager....
Human Resources (HR)/Administrative Assistant
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 7 hours ago
- Sunnyvale, CA (8 miles from Palo Alto, CA)
- 7 hours ago
Human Resources (HR)/Administrative Assistant Sunnyvale, CA G&A Description The Human Resources (HR)/Administrative Assistant is the heartbeat of the office, keeping our workplace organized, well-stocked...
Litigation Legal Secretary Cooley is seeking a Legal Secretary to join the Litigation team. Position Summary: The Litigation secretary will provide complex and specialized secretarial and...
Health/Secretary Clerk - Spangler Elementary - Position #105272
- Milpitas, CA (18 miles from Palo Alto, CA)
- 11 hours ago
- Milpitas, CA (18 miles from Palo Alto, CA)
- 11 hours ago
Job Summary Job Summary Spangler Elementary Work Hours 8:30 am - 3:00pm 6 Hours - Monday - Friday View Job Description ENTRANCE QUALIFICATIONS: Any combination equivalent to: Graduation from high...
School Office Assistant/Health Office Assistant-Alameda Child Development Center
- Alameda, CA (23 miles from Palo Alto, CA)
- 11 hours ago
- Alameda, CA (23 miles from Palo Alto, CA)
- 11 hours ago
About the Employer The Alameda Unified School District is committed to upholding our community's core values of equity and excellence for every student by providing inclusive and safe conditions...
Administrative Associate- Healthcare
- Oakland, CA (23 miles from Palo Alto, CA)
- 11 hours ago
- Oakland, CA (23 miles from Palo Alto, CA)
- 11 hours ago
Administrative Associate- Healthcare 2927861 Hourly pay: $30/hr Worksite: Leading medical institution (Oakland, CA 94609 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement...
Administrative Assistant (Confidential)
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
Administrative Assistant (Confidential) About the Employer Welcome to the Mount Pleasant School District!...
PRIME Administrative Assistant
- Oakland, CA (23 miles from Palo Alto, CA)
- 1 day ago
- Oakland, CA (23 miles from Palo Alto, CA)
- 1 day ago
PRIME Administrative Assistant University of California - Riverside $59,383 - $85,107 United States, California, Oakland 1111 Franklin Street (Show on map) Jun 11, 2025 Under supervision of the Senior...
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
- Foster City, CA (10 miles from Palo Alto, CA)
- 1 day ago
Administrative Assistant Sares Regis Group sick time, 401(k) United States, California, Foster City Jun 11, 2025 Administrative Assistant Job Locations US-CA-Palo Alto | US-CA-Northern California Job...
- Union City, CA (12 miles from Palo Alto, CA)
- 1 day ago
- Union City, CA (12 miles from Palo Alto, CA)
- 1 day ago
un Admin Assistant (alameda) compensation: $21.00 hr. WE ARE HIRING! We are currently seeking a reliable and detail-oriented assistant in Union City, CA 94587 to support and manage daily...
Senior Administrative Associate
- South San Francisco, CA (21 miles from Palo Alto, CA)
- 1 day ago
- South San Francisco, CA (21 miles from Palo Alto, CA)
- 1 day ago
Administrative Administrative Assistant Assistant South San Francisco, CA South San Francisco, CA Assistant, South San Francisco, CA SENIOR ADMINISTRATIVE ASSOCIATE BCforward South San Francisco, CA...
- Mountain View, CA (5 miles from Palo Alto, CA)
- 1 day ago
- Mountain View, CA (5 miles from Palo Alto, CA)
- 1 day ago
Office Assistant Job Title: Office Assistant (On-Site) Location: Mountain View, CA Duration: 6 months to start, with potential for extension or contract-to-hire About the Role A fast-paced and...
Administrative Assistant, Child Care Center
- South San Francisco, CA (21 miles from Palo Alto, CA)
- 1 day ago
- South San Francisco, CA (21 miles from Palo Alto, CA)
- 1 day ago
Child Care Center Administrative Assistant Bring your professional office experience and join our Bright Horizons family as an Administrative Assistant!...
Seasonal, Operations Administrative Assistant
- Hayward, CA (16 miles from Palo Alto, CA)
- 1 day ago
- Hayward, CA (16 miles from Palo Alto, CA)
- 1 day ago
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive...
Demographic Data for Palo Alto, CA
Moving to Palo Alto, CA? Find some basic demographic data about Palo Alto, CA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Palo Alto, CA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Palo Alto, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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