Administrative Assistant Jobs in Palo Alto, CA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Chiropractic Office Assistant: Fun, Fast-Paced, Purpose-Driven
- San Jose, CA (15 miles from Palo Alto, CA)
- moments ago
- San Jose, CA (15 miles from Palo Alto, CA)
- moments ago
Chiropractic Office Assistant Fun, Fast-Paced, Purpose-Driven + Campbell/San Jose, CA | $23+/hr + Monday - Friday + Average 30 hours/week with potential to grow + In Person Were Platinum...
Administrative Secretary (Bilingual Spanish Preferred)
- Hayward, CA (16 miles from Palo Alto, CA)
- 3 hours ago
- Hayward, CA (16 miles from Palo Alto, CA)
- 3 hours ago
Under the direction of an assigned administrator, provide varied and complex secretarial support services to relieve the administrator of administrative and clerical detail; plan, coordinate and...
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 3 hours ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 3 hours ago
This role will focus on high-volume mail handling, clerical support, and basic accounting assistance....
- Newark, CA (7 miles from Palo Alto, CA)
- 7 hours ago
- Newark, CA (7 miles from Palo Alto, CA)
- 7 hours ago
Administrative Assistant in Newark, California Overview Administrative Assistant W2 Contract Salary Range: $41,600 - $47,800 per year Location: Newark, CA - Onsite Role Job Summary: We are seeking a...
Looking for a Personal Assistant
- Pleasanton, CA (21 miles from Palo Alto, CA)
- 7 hours ago
- Pleasanton, CA (21 miles from Palo Alto, CA)
- 7 hours ago
Looking for a Personal Assistant compensation: Depending on experience Looking for a female that is experienced in cleaning the house, organizing, laundry, dishes, office work, computer work, some...
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 7 hours ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 7 hours ago
ATR ID: ATR223367 Job Title: Administrative Assistant V Job Level: Administrative Assistants Duration: 6 months Location: Santa Clara CA Email: Pay rate: $40.56 - $50.56 Job Description: Administrative...
Medical Office Assistant II-Correctional Health (Extra-Help) (Open)
- San Mateo, CA (12 miles from Palo Alto, CA)
- 13 hours ago
- San Mateo, CA (12 miles from Palo Alto, CA)
- 13 hours ago
Administrative Office duties: Provide clerical support to Director, Clinical Services Managers - Medical, Mental Health, Substance Use Disorder, and Administrative Services Manager....
- Mountain View, CA (5 miles from Palo Alto, CA)
- 1 day ago
- Mountain View, CA (5 miles from Palo Alto, CA)
- 1 day ago
Administrative Assistant 3#25-74022 $23.96-$25.78 per hour Mountain View, CA All On-site Job Description Our Client, an Automotive company, is looking for an Administrative Assistant 3 for their Mountain...
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
- Santa Clara, CA (12 miles from Palo Alto, CA)
- 1 day ago
ADMINISTRATIVE ASSISTANT IN SANTA CLARA, CA, USA!...
Administrative Associate 1437717 Hourly pay: $30/hr Worksite: Leading university (Palo Alto, CA 94304 - Hybrid, Must be onsite 2-3 days and then as needed (No fixed days at the moment)) W2...
Office/Legal Assistant - Experienced (NOT REMOTE)
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
- San Jose, CA (15 miles from Palo Alto, CA)
- 1 day ago
NOT REMOTE The boutique and well established law firm of Rad Law Group, A Professional Law Corporation seeks a self-motivated experienced Administrative/Legal Assistant with at least three to five...
- Fremont, CA (12 miles from Palo Alto, CA)
- 2 days ago
- Fremont, CA (12 miles from Palo Alto, CA)
- 2 days ago
Position Overview The Administrative Assistant provides essential support to ensure smooth day-to-day operations....
Long Term Substitute - Secretary III (Range 16, 8 Hour) - Dougherty Elementary School
- Alameda, CA (23 miles from Palo Alto, CA)
- 2 days ago
- Alameda, CA (23 miles from Palo Alto, CA)
- 2 days ago
Long Term Substitute - Secretary III (Range 16, 8 Hour) - Dougherty Elementary School About the Employer Dublin, a suburban city in Alameda County's East Bay and Tri-Valley regions, has a...
- San Mateo, CA (12 miles from Palo Alto, CA)
- 2 days ago
- San Mateo, CA (12 miles from Palo Alto, CA)
- 2 days ago
Administrative Assistant ESC About the Employer Located in the heart of Silicon Valley, we humbly welcome you to the San Mateo-Foster City School District!...
Administrative Assistant/Part time
- San Mateo, CA (12 miles from Palo Alto, CA)
- 2 days ago
- San Mateo, CA (12 miles from Palo Alto, CA)
- 2 days ago
Administrative Assistant/Part time Job Summary The Administrative Assistant at Design Tech High School plays a vital role in supporting the daily operations of leadership and program administration....
Demographic Data for Palo Alto, CA
Moving to Palo Alto, CA? Find some basic demographic data about Palo Alto, CA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Palo Alto, CA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Palo Alto, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Typing
- Prioritizing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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