Administrative Assistant Jobs in Birmingham, AL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Homewood, AL (3 miles from Birmingham, AL)
- 7 hours ago
- Homewood, AL (3 miles from Birmingham, AL)
- 7 hours ago
This role requires excellent computer skills with proficiency in Microsoft Office 365 with high proficiency in Excel. Must be able to multi-task. Must be organized and able to handle a busy...
Front Office Assistant -Days - Over the Mountain Peds
- Birmingham, AL
- 10 hours ago
- Birmingham, AL
- 10 hours ago
Job Summary Responsible for appointment scheduling and other related functions; receiving patients and their families; performing duties consistently and accurately to maintain an efficient,...
Administrative Assistant - Full- Time SPM, LLC, a full-service national property management firm, is seeking an Administrative Assistant....
- Birmingham, AL
- 15 hours ago
- Birmingham, AL
- 15 hours ago
Compensation : Pay Range: $15.00 - $24.40 / hour - Benefits available for eligible positions include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave,...
Handle incoming and outgoing emails, phone calls, and messages. Maintain a well-organized office environment. Maintain and coordinate schedules for management and team members. Provide...
Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser lipo and body contouring procedures. A career at Sono Bello means...
Sr. Human Resources Administrative Associate (Part-Time)
- Birmingham, AL
- 1 day ago
- Birmingham, AL
- 1 day ago
Responsibilities Altec is currently looking for a part-time Sr. Human Resources Administrative Associate in Birmingham, AL to join our team (29 hours per week). The ideal candidate will bring...
Unit Secretary - Highlands Hospitalist Unit (6 North) - PM (752) University of Alabama, Birmingham
- Birmingham, AL
- 1 day ago
- Birmingham, AL
- 1 day ago
Compensation : Pay Range: $15.50 - $19.50 / hour - Benefits available for eligible positions include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave,...
Highlands School seeks an experience full-charge bookkeeper to handle billing, A/P, A/R, reconciliations, account analysis, schedule preparation, and other accounting functions. Must be able to...
Seasonal, Operations Administrative Assistant
- Alabaster, AL (20 miles from Birmingham, AL)
- 1 day ago
- Alabaster, AL (20 miles from Birmingham, AL)
- 1 day ago
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive...
Administrative Support Specialist - Post Anesthesia Care Unit - AM (201)
- Birmingham, AL
- 2 days ago
- Birmingham, AL
- 2 days ago
Compensation \: Pay Range\: $15.00 - $24.40 / hour - Benefits available for eligible positions include\: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave,...
Unit Secretary - Highlands Hospitalist Unit (6 North) - PM (752)
- Birmingham, AL
- 3 days ago
- Birmingham, AL
- 3 days ago
Compensation \: Pay Range\: $15.50 - $19.50 / hour - Benefits available for eligible positions include\: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave,...
Date: 6/11/2025 Job Title: Administrative Assistant Work Location: Birmingham, AL 35203 Estimated Start Date: 7/7/2025 Estimated Duration of Job Assignment: 7/6/2026 Requirements: Work Setting: Primarily...
Administrative Assistant Location: Birmingham, AL Duration: 12 months Job Responsibilities: • Provide administrative support to the Strategic Initiatives & Events team (5 employees), including processing...
The administrative assistant/receptionist will be responsible for receiving incoming calls, determining the nature of business, and directing the callers to appropriate destinations....
Demographic Data for Birmingham, AL
Moving to Birmingham, AL? Find some basic demographic data about Birmingham, AL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Birmingham, AL
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Birmingham, AL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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