Administrative Assistant Jobs in Alabama
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Unit Secretary Part Time days Monday Thursday Fridays 8a-4p
- Birmingham, AL
- 1 hour ago
- Birmingham, AL
- 1 hour ago
Position Summary Responsible for routine clerical/secretarial tasks for persons in a nursing unit. Responsibilities Essential Functions • Acts as a receptionist on the unit, greeting and directing...
ADMINISTRATIVE ASSISTANT District Office QUALIFICATIONS: Must comply with all employment criteria legally established by the Lee County Board of Education....
About the Role: We are seeking a highly organized and detail-oriented Medical Office Assistant to join our team in Primary Care Health Center located at UAB Medical West. As a Medical Office...
Observes cardiac monitors and notifies staff of any changes in dysrhythmias. Provides support for the nursing station which includes answering telephones, answering the patient call lights,...
Medical Receptionist II - UMC Northport - 526099
- Tuscaloosa, AL
- 5 hours ago
- Tuscaloosa, AL
- 5 hours ago
Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3) Department/Organization: 208447 - UMC Northport Normal Work Schedule: Monday - Friday 8:00am to 5:00pm, limited evenings and...
US - Unit Secretary - Trauma Recovery Unit - AM (741)
- Birmingham, AL
- 5 hours ago
- Birmingham, AL
- 5 hours ago
Compensation \: Pay Range\: $15.50 - $19.50 / hour - Benefits available for eligible positions include\: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave,...
Administrative Assistant Job details Job Type - Full-Time Full Job Description: We are a small Elder Law, Estate Planning, and Probate law firm in the Mountain Brook area seeking an administrative assistant...
Position Information Position Number 005266 Position Title Secretary V - 005266 Division Academic Affairs Department 421200 - Marine Sciences Minimum Qualifications High school diploma or...
- Birmingham, AL
- 1 day ago
- Birmingham, AL
- 1 day ago
Compensation : Pay Range: $15.50 - $19.50 / hour - Benefits available for eligible positions include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave,...
US - Unit Secretary - Abdominal Transplant (ABTX) - PM (908) University of Alabama, Birmingham
- Birmingham, AL
- 1 day ago
- Birmingham, AL
- 1 day ago
Compensation : Pay Range: $15.50 - $19.50 / hour - Benefits available for eligible positions include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave,...
Reviews and validates indicative data on physical property and or systems of record. Other administrative duties as assigned. Heavy lifting at times and working in outdoor elements frequently....
Assistant Strong computer and phone skills Effective communication with clients, advisors and staff Efficient time management, organization, attention to detail, and multitasking skills Ability to...
Office Assistant - Gary Rath State Farm - 526068 The University of Alabama, United States about 13 hours ago Location: Tuscaloosa, ALABAMA Deadline: 19 Jun 2025 Apply now Job no:526068 Work...
Assistant II provides administrative support for the operations of unit....
Southeast. Always the right career direction. Job Description Summary Performs general secretarial/receptionist duties. Prepares, compiles, and maintains records on a nursing unit. Job Description...
Demographic Data for Alabama
Moving to Alabama? Find some basic demographic data about Alabama below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Alabama
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Alabama offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Calendaring
- E-Filing
- Dictation
- Travel Arrangements
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Requisitions
- Front Office
- Office Procedures
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Associates
- Spreadsheets
- Ordering Supplies
- Purchase Orders
- Scheduling Appointments
- Transcription
- Business Correspondence
- General Office Duties
- File Management
- Administrative Skills
- Reception
- Discretion
- Proofreading
- Patient Care
- Office Management
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Data Entry
- Typing
- Filing
- Microsoft Outlook
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Regulations
- Policy Development
- Microsoft Office
- Microsoft Excel
- Time Management
- Problem Solving
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »