Reputable and well-established full service commercial real estate brokerage firm specializing in tenant representation and development seeks to hire an Administrative/Executive Assistant. This position is shared with another admin and is very heavy admin support with a lot of phone contact. Hours are Monday - Friday, 8:30 am to 5:30 pm. This position is an excellent opportunity and a real "door opener" for anyone looking to get into the lucrative field of commercial real estate. The office atmosphere is friendly and relaxed yet professional and the pace is fast and can be hectic at times. It is a sales environment so you have to be ready for anything that comes your way.
Qualified candidate will possess...
High school diploma or equivalent education
Ability to work as a team member a must
Ability to work under pressure in a fast-pace environment
Proficient oral and written communication skills
Proficient grammar skills a must
Ability to prioritize and organize efficiently
Deal with a variety of personalities
Work well under pressure and handle a demanding workload when needed
Perform high quality work with the ability to multi-task
Ability to conduct yourself in a professional manner
Responsibilities/Duties...
Typing and transcription of daily correspondence, letters, memos, proposals and legal contracts.
Editing and proofreading of all work.
Help maintain all mailing lists and phone lists for President (database is maintaining utilizing ACT!).
Preparing surveys, i.e., calling and setting up appointments for President's itinerary, obtaining information from Company database system, as well as making phone calls to obtain information, putting in final presentation format. Surveys primarily consist of a cover letter, building information, area map with ledger, and company information.
Binding packages with information for clients. These packages can be very detailed and time consuming to prepare and bind.
Coordinate breakfast sales meetings, luncheons, etc.
And other administrative related duties as assigned.
Company offers a starting salary of $40,000 plus benefits which include Company paid valet parking.
For IMMEDIATE consideration please forward your resume in confidence.
THIS IS A PERMANENT DIRECT HIRE OPPORTUNITY.
Keywords: administrative assistant, administrative coordinator, executive assistant, commercial real estate, property management, ACT!
Job ID: 266980192