Secretary Jobs in Maine
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Paralegal / Legal Assistant III supporting the US Attorney's Office
- FSA Federal
- Portland, ME
- 4 days ago
- FSA Federal
- Portland, ME
- 4 days ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
General Summary: The Plant Admin Assistant is responsible for organizing, processing and classifying production and plant data and performs various administrative functions to provide support to a...
at MaineHealth in Portland, Maine, United States Job Description Description The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department...
Administrative Specialist III Obstetrics and Gynec
- Portland, ME
- 16 hours ago
- Portland, ME
- 16 hours ago
at MaineHealth in Portland, Maine, United States Job Description Description The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department...
Administrative Specialist I - Surgical Outpatient
- Portland, ME
- 16 hours ago
- Portland, ME
- 16 hours ago
at MaineHealth in Portland, Maine, United States Job Description Description Summary: The Administrative Specialist I role is responsible for coordinating the daily activities of the assigned...
Half Time School Secretary - SM Middle School
- Livermore Falls, ME
- 1 day ago
- Livermore Falls, ME
- 1 day ago
School seeks a part time school secretary....
This position is expected to work primarily within our Accounts Payable Department processing vendor invoices, but may assist in other areas as needed. An Administrative Technician provides...
Paralegal / Legal Assistant III supporting the US Attorneys Offi
- Portland, ME
- 1 day ago
- Portland, ME
- 1 day ago
Paralegal / Legal Assistant III supporting the US Attorneys Offi FSA View Employer's Profile FOLLOW EMPLOYER Today Public Trust Unspecified Unspecified Business - Legal Portland, ME...
Special Education Secretary - Connors Elementary School
- Lewiston, ME
- 1 day ago
- Lewiston, ME
- 1 day ago
Special Education Secretary - Connors Elementary School JobID: 3552 Position Type: General Government/Special Education Secretary Date Posted: 7/14/2025 Location: Connors Elementary School Additional...
Job Summary: We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will have excellent communication and clerical skills, and will be responsible for...
Maine Connections Academy - Administrative Assistant II
- Scarborough, ME
- 2 days ago
- Scarborough, ME
- 2 days ago
Overview: Accepting applications for the 2025-2026 school year. As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement,...
We are looking for a professional person to assist the office manager part-time doing multiple office tasks in a small quiet office in Brunswick. Responsibilities include answering the phone,...
Administrative Assistant Farmington, ME ( Job Type Full-time Description Do you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding...
Administrative Specialist III -MaineHealth Medical Group
- South Portland, ME
- 3 days ago
- South Portland, ME
- 3 days ago
Schedule: Hybrid working position with 2 days per week working from home. Office Location: 300 Southborough Drive, South Portland. The Administrative Specialist III role is responsible for...
at Kevin W Weatherbee Law Office in Hermon, Maine, United States Job Description Starting pay will be commensurate with level of experience.
Demographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Maine
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- E-Filing
- Meeting Minutes
- Calendaring
- Dictation
- Travel Arrangements
- Legal Document Preparation
- Ged
- Legal Assisting
- Expense Reports
- Office Procedures
- Grammar
- Requisitions
- Word Processing
- Front Office
- Ordering Supplies
- Faxing
- Spreadsheets
- Purchase Orders
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Business Correspondence
- Discretion
- Proofreading
- General Office Duties
- Reception
- Administrative Skills
- Office Management
- Patient Care
- Medical Records
- Inbound/Outbound Calling
- Reimbursement
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- Typing
- High School Diploma
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Education Experience
- Documentation
- Policy Development
- English
- Inventory Management
- Multitasking
- Microsoft PowerPoint
- Microsoft Office
- Regulations
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Secretary Related Career Advice Articles
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »