Secretary Jobs in Portland, ME
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Senior Administrative Associate - Global Operation
- Westbrook, ME (5 miles from Portland, ME)
- moments ago
- Westbrook, ME (5 miles from Portland, ME)
- moments ago
Senior Administrative Associate - Global Operation at IDEXX Distributions, Inc. in Westbrook, Maine, United States Job Description IDEXX is looking for an organized, enthusiastic, and professional...
- Cape Elizabeth, ME (4 miles from Portland, ME)
- 21 hours ago
- Cape Elizabeth, ME (4 miles from Portland, ME)
- 21 hours ago
at Woodlands Senior Living LLC in Cape Elizabeth, Maine, United States Job Description Administrative Assistant Cape Elizabeth, ME ( Admin Job Type Full-time Description Do you have a genuine and...
- South Portland, ME (3 miles from Portland, ME)
- 2 days ago
- South Portland, ME (3 miles from Portland, ME)
- 2 days ago
Outpatient Opioid Treatment Program (OTP) Seeking: Office Assistant Full Time Hours: Monday - Friday, 5:30 AM - 2:00 PM Our Benefits: Semi-Annual Bonus Program Medical, Dental, and Vision...
Medical Secretary - Emergency Department
- Brunswick, ME (21 miles from Portland, ME)
- 3 days ago
- Brunswick, ME (21 miles from Portland, ME)
- 3 days ago
For a limited time MaineHealth is offering up to $3,000 Sign on bonus for all eligible Medical Secretaries!...
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Senior Administrative Associate - Global Operations
- Westbrook, ME (5 miles from Portland, ME)
- 3 days ago
- Westbrook, ME (5 miles from Portland, ME)
- 3 days ago
IDEXX is looking for an organized, enthusiastic, and professional Sr. Administrative Associate IV to join the Global Operations Administrative Support team. This is an opportunity to work with a...
Lead Administrative Assistant (Full Year) - Moore Middle
- Portland, ME
- 4 days ago
- Portland, ME
- 4 days ago
Acts as back-up to front office secretary as needed, including managing attendance Requests transportation for school trips as needed Performs related duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES...
- Windham, ME (11 miles from Portland, ME)
- 4 days ago
- Windham, ME (11 miles from Portland, ME)
- 4 days ago
This is a full-time position during the academic school year, predominantly daytime hours, with part-time hours during the summer. There will be a requirement to work in the evening on 2-3...
Position Summary The Nursing Unit Secretary II role performs clerical, receptionist, and transporter duties....
Nursing Unit Secretary - ASU/PACU - Malone Family Tower
- Portland, ME
- 7 days ago
- Portland, ME
- 7 days ago
Position Summary The Nursing Unit Secretary II role performs clerical, receptionist, and transporter duties....
Nursing Unit Secretary - Nephrology/Urology Unit (R5)
- Portland, ME
- 7 days ago
- Portland, ME
- 7 days ago
Position Summary The Nursing Unit Secretary II role performs clerical, receptionist, and transporter duties....
Summary: The Nursing Unit Secretary role performs clerical, receptionist, and transporter duties. This is a part-time, day shift position....
Position Summary The Nursing Unit Secretary II role performs clerical, receptionist, and transporter duties....
Administrative Specialist III -MaineHealth Medical
- South Portland, ME (3 miles from Portland, ME)
- 9 days ago
- South Portland, ME (3 miles from Portland, ME)
- 9 days ago
at MaineHealth in South Portland, Maine, United States Job Description Description Schedule: Hybrid working position with 2 days per week working from home. Office Location: 300 Southborough...
- South Portland, ME (3 miles from Portland, ME)
- 9 days ago
- South Portland, ME (3 miles from Portland, ME)
- 9 days ago
At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has...
Remote WorkAdministrative Assistant -Alfred Elementary (Job ID 1250)
- Alfred, ME (24 miles from Portland, ME)
- 9 days ago
- Alfred, ME (24 miles from Portland, ME)
- 9 days ago
Waterboro, Maine 04087 Office of the Superintendent ADMINISTRATIVE ADMINISTRATIVE ASSISTANT REPORTS TO: To the Principal for the effective performance of clerical functions in the school....
Demographic Data for Portland, ME
Moving to Portland, ME? Find some basic demographic data about Portland, ME below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Portland, ME
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Portland, ME offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Legal Document Preparation
- Travel Arrangements
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Word Processing
- Front Office
- Faxing
- Calendar Management
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Proofreading
- Legal Research & Writing
- File Management
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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