Secretary Jobs in Ottawa, IL
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Administrative Assistant I, East Campus, Full Time
- Oglesby, IL (11 miles from Ottawa, IL)
- 2 days ago
- Oglesby, IL (11 miles from Ottawa, IL)
- 2 days ago
Administrative Assistant I, East Campus, Full Time JobID: 654 Position Type: Support Staff Secretarial/Clerical/Administrative Assistant I Date Posted: 8/20/2025 Location: Illinois Valley...
- Morris, IL (22 miles from Ottawa, IL)
- 9 days ago
- Morris, IL (22 miles from Ottawa, IL)
- 9 days ago
DESCRIPTION OF POSITION The Education Administrative Assistant I performs and provides secretarial, clerical and administrative support services such as preparing meeting minutes, scheduling...
- Morris, IL (22 miles from Ottawa, IL)
- 10 days ago
- Morris, IL (22 miles from Ottawa, IL)
- 10 days ago
The administrative assistant for Nursing Administration provides clerical support the nursing managers of 2 East, 2 South, and ICU. Duties include but are not limited to, nursing related clerical...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
OFFICE ASSISTANT TO FINANCE City of Ottawa The City of Ottawa is seeking a highly organized and dedicated individual to join our team as the Office Assistant to Finance. This appointed, full-time...
Medical Office Assistant Pediatric Cardiology/Congenital Heart Satellite Clinic
- Ottawa, IL
- 21 days ago
- Ottawa, IL
- 21 days ago
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Correctional Office Assistant Sheridan Correctiona
- Sheridan, IL (13 miles from Ottawa, IL)
- 24 days ago
- Sheridan, IL (13 miles from Ottawa, IL)
- 24 days ago
at Lake Land College in Sheridan, Illinois, United States Job Description Description Provide support services to the Correctional Center Educational Programs. Description of Essential Functions...
- Newark, IL (21 miles from Ottawa, IL)
- 26 days ago
- Newark, IL (21 miles from Ottawa, IL)
- 26 days ago
Attn: Secretary Vacancy Email Address ... School District www.lisbon.k12.il.us ILearn Link ILearn Report Card Link Illinois Report Card Job Posting Date 7/28/2025 Start Date N/A...
Help Wanted - Office Assistant
- Mendota, IL (17 miles from Ottawa, IL)
- 29 days ago
- Mendota, IL (17 miles from Ottawa, IL)
- 29 days ago
un HELP WANTED - OFFICE ASSISTANT (MENDOTA) Horizons Music 14th Street near Milwaukee Ave compensation: Salary plus on-site living quarters employment type: experience level: mid level job title:...
Certified Medical Assistant or Medical Office Assistant Float
- Ottawa, IL
- 30+ days ago
- Ottawa, IL
- 30+ days ago
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Certified Medical Assistant or Medical Office Assistant Urgent Care
- Ottawa, IL
- 30+ days ago
- Ottawa, IL
- 30+ days ago
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
- Mendota, IL (17 miles from Ottawa, IL)
- 30+ days ago
- Mendota, IL (17 miles from Ottawa, IL)
- 30+ days ago
Come join us! The Legal Assistant provides general administrative and legal support for Mahoney Environmental Solutions, LLC. This position organizes, maintains and assists with all legal matters,...
Company Description Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the...
Administrative Assistant I, Counseling Center, Part Time
- Oglesby, IL (11 miles from Ottawa, IL)
- 60+ days ago
- Oglesby, IL (11 miles from Ottawa, IL)
- 60+ days ago
Administrative Assistant I, Counseling Center, Part Time JobID: 637 Position Type: Support Staff Secretarial/Clerical/Administrative Assistant I Date Posted: 6/12/2025 Location: Illinois Valley...
Demographic Data for Ottawa, IL
Moving to Ottawa, IL? Find some basic demographic data about Ottawa, IL below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in Ottawa, IL
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in Ottawa, IL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Transcription
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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