Executive Secretary Jobs in Oakville, ON
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- ScotiaBank
- Toronto, ON (21 miles from Oakville, ON)
- 17 hours ago
- Toronto, ON (21 miles from Oakville, ON)
- 17 hours ago
Requisition ID: 262830 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Role: The Executive Assistant provides high-level administrative...
In PersonExecutive Assistant, Personal and Commercial Operations (PCO)
- RBC Royal Bank
- Toronto, ON (21 miles from Oakville, ON)
- 2 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 2 days ago
Job Description What is the opportunity? As an Executive Assistant, you will directly support a Senior Vice President and a Vice President within RBCs PCO groups. You will manage schedules,...
In Person- Gallagher
- Toronto, ON (21 miles from Oakville, ON)
- 5 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 5 days ago
Introduction At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you’ll be part of...
In Person- Sagard
- Toronto, ON (21 miles from Oakville, ON)
- 5 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 5 days ago
Sagard Overview Sagard is a multi-strategy alternative asset management firm active in venture capital, private equity, private credit and real estate. Sagard also engages in private wealth...
In PersonExecutive Assistant, Investment Banking, BMO Capital Markets
- Bank of Montreal
- Toronto, ON (21 miles from Oakville, ON)
- 5 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 5 days ago
Application Deadline: Address: 100 King Street West Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and...
In Person- TD Bank
- Toronto, ON (21 miles from Oakville, ON)
- 6 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 6 days ago
Work Location: Toronto, Ontario, Canada Hours: 37.5 Line of Business: Administration Pay Details: $55,000 - $80,000 CADThe pay details posted reflect a temporary market premium specific to this...
In Person- Randstad
- Etobicoke, ON (16 miles from Oakville, ON)
- 6 days ago
- Etobicoke, ON (16 miles from Oakville, ON)
- 6 days ago
Are you a strong administrative professional ready to take the next step into an Executive Assistant role? Were looking for an organised, proactive, and dependable individual who is eager to grow...
In Person- Canada Life Assurance Company
- Toronto, ON (21 miles from Oakville, ON)
- 10 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 10 days ago
Permanent Full Time Were seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leaders within our Great West Corporate Taxation function. This role is...
HybridExecutive Assistant (Economics)
- Bank of Montreal
- Toronto, ON (21 miles from Oakville, ON)
- 13 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 13 days ago
Application Deadline: 06/07/2026 Address: 100 King Street West Job Family Group: Business Management BMO Capital Markets is a leading, full-service financial services provider. We offer corporate...
In Person- RBC Royal Bank
- Toronto, ON (21 miles from Oakville, ON)
- 14 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 14 days ago
Job Description What is the opportunity? The EA will provide administrative support and coordination activities for a team of people, including 2 Vice Presidents. This role will have extensive...
In PersonExecutive Assistant (Technology, Operations and Corporate Areas - Legal & Regulatory Compliance)
- Bank of Montreal
- Toronto, ON (21 miles from Oakville, ON)
- 14 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 14 days ago
Application Deadline: 06/04/2026 Address: 100 King Street West Job Family Group: Business Management The Executive Assistant provides seniorlevel executive and operational support to the Chief...
In Person- Canadian Tire Corporation
- Toronto, ON (21 miles from Oakville, ON)
- 19 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 19 days ago
What you'll do As an Executive Assistant, you will provide comprehensive administrative and organizational support to the Executive Vice President & Chief Development Officer. This role is ideal...
In PersonExecutive Assistant - Global Asset Management
- ScotiaBank
- Toronto, ON (21 miles from Oakville, ON)
- 20 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 20 days ago
Requisition ID: 259449 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. As the Business Coordinator, you will provide high level...
In PersonExecutive Administrative Assistant
- Generac
- Toronto, ON (21 miles from Oakville, ON)
- 21 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 21 days ago
Hi, we are ecobee. ecobee introduced the worlds first smart Wi-Fi thermostat to help millions of consumers save money, conserve energy, and bring home automation into their lives. That was just...
In PersonExecutive Assistant III - 57944
- Randstad
- Toronto, ON (21 miles from Oakville, ON)
- 23 days ago
- Toronto, ON (21 miles from Oakville, ON)
- 23 days ago
We are seeking a high-performing, seasoned Executive Assistant to support senior leadership within our Risk Management division. Located in the heart of the financial district at the TD Tower,...
In PersonExecutive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Oakville, ON
Highest Education Level
Executive Secretarys in Oakville, ON offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Preventive Care
- Doctor of Veterinary Medicine
- Doctor of Veterinary Medicine
- Small Animal Medicine
- C-Level Support
- Small Animal Care
- Expense Reporting
- Employee Coaching
- Calendaring
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Email Management
- Expense Reports
- Catering
- Concur
- International Business
- Resourceful
- Proofreading
- Calendar Management
- Business Correspondence
- General Office Duties
- Zoom Meetings
- Administrative Skills
- Scheduling Appointments
- Discretion
- Office Management
- Hospital Operations
- Wellness
- Liaison
- Microsoft SharePoint
- Event Planning
- Google Workspace
- Prioritizing
- Initiative
- Logistics
- Written Communication
- Filing
- Microsoft Outlook
- Events
- Driving
- Telephone Skills
- Documentation
- Verbal Communication
- Budgets
- Reporting
- Collaboration
- Multitasking
- Microsoft PowerPoint
- Flexibility
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Staff Supervision
- Problem Solving
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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