Executive Secretary Jobs in Montana
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Read and route incoming mail, prepare e-mail and correspondence as needed Compose and format documentation including letters, briefing books, communications to staff and staff meeting minutes using shorthand...
Montana Employer Executive Administrative Assistant in THOMPSON FALLS , Montana Full time position. Will provide high-level administrative support by conducting research, preparing statistical...
Account Executive Assistant, TPO CompanyCarrington Federal Contractor LocationHelena, MT Date Posted03/18/2025 Description Come join our amazing team! Support assigned Account Executives(s) and...
Executive Assistant Employer University of Montana Location Montana, United States Salary Salary Not specified Date posted Mar 5, 2025 View more categories Job Details Company Job Details...
Benefis is one of Montanas largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our...
This position provides executive, administrative and development support to assigned President and Senior Leadership Team (SLT). Serves as the primary point of contact for all constituencies on...
Health System Specialist (Executive Assistant)
- Fort Harrison, MT
- 5 days ago
- Fort Harrison, MT
- 5 days ago
Summary The incumbent serves as the Executive Assistant to the Medical Center Director for the Montana VA Health Care System (MTVAHCS) under the direction of the Medical Center Director. The...
Health System Specialist (Executive Assistant)
- Fort Harrison, MT
- 6 days ago
- Fort Harrison, MT
- 6 days ago
The incumbent serves as the Executive Assistant to the Medical Center Director for the Montana VA Health Care System (MTVAHCS) under the direction of the Medical Center Director. The primary...
The Volunteer Board Secretary duties/responsibilities are as following : Is a member of the Board (see Board Member requirements below) Maintains secure Virtual Binder of Documents Keeps copies of...
OFFICE LOCATION Arlington, Virginia, USA This is a virtual position that is flexible within countries where TNC has an established entity. This position is not eligible for relocation, visa or...
Remote WorkAbout the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow...
Glendive Public Schools Executive Assistant in Glendive , Montana Executive Assistant JobID: 373 Position Type: Secretarial/Clerical/ Secretary - 12-Months Date Posted: 3/7/2025 Location: Central...
Special Projects Coordinator & Executive Assistant
- Great Falls, MT
- 30+ days ago
- Great Falls, MT
- 30+ days ago
D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning more than 80 years. We are dedicated to conducting our business in accordance with the highest...
Department BSD AFA - Accounting and Financial Analysis About the Department The University of Chicago biomedical enterprise houses three entities: the Biological Sciences Division (BSD), the...
Yellowstone County Public Works is seeking a Senior Secretary to perform a combination of high-level office support and secretarial duties requiring independent judgment, analysis, and latitude in...
Demographic Data for Montana
Moving to Montana? Find some basic demographic data about Montana below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Montana
Highest Education Level
Executive Secretarys in Montana offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Drafting Legal Correspondence
- Adobe PDF
- Meeting Minutes
- Calendaring
- Travel Arrangements
- Email Management
- Space planning
- Meeting Planning
- Catering
- International Business
- Expense Reports
- Concur
- Grammar
- Resourceful
- Business Operations
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Scheduling Appointments
- Business Correspondence
- Administrative Skills
- Discretion
- Zoom Meetings
- Proofreading
- Onboarding
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- Logistics
- Filing
- Microsoft Outlook
- Verbal Communication
- Flexibility
- Written Communication
- Events
- Documentation
- Collaboration
- Interpersonal Skills
- Project Coordination
- Budgets
- Reporting
- Multitasking
- Microsoft PowerPoint
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Problem Solving
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »