Administrative Assistant Jobs in Tacoma, WA
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Care Coordinator / Medical Office Assistant - HYBRID - Tacoma/Parkland
- Tacoma, WA
- 6 hours ago
- Tacoma, WA
- 6 hours ago
Posting Date 06/13/2025 3201 S 323rd St, Federal Way, Washington, 98001-5023, United States of America It takes a Village to care for our patients and as a Care Coordinator (CC), you will be at...
Para - Playground/Lunchroom & Asst Secretary - 20263308
- Lakewood, WA (3 miles from Tacoma, WA)
- 11 hours ago
- Lakewood, WA (3 miles from Tacoma, WA)
- 11 hours ago
This position is a total of 5.5 hours per day. Playground/Lunchroom Para (E1) - Start Date: August 27, 2025 Hourly Wage Range - $25.17hr - $27.94/hr Hours per Day - 3.5 Days per Year - 191 Asst...
Part-time Personal Assistant will provide support to owner of a small consulting firm that helps small and medium nonprofits with database administration. In-person, with opportunities for remote...
25/26 - Front Office Secretary
- Mercer Island, WA (23 miles from Tacoma, WA)
- 1 day ago
- Mercer Island, WA (23 miles from Tacoma, WA)
- 1 day ago
assistant when s/he is not present Help cover emergent needs, including student supervision, as needed....
Medical Receptionist - Pediatrics
- Gig Harbor, WA (15 miles from Tacoma, WA)
- 1 day ago
- Gig Harbor, WA (15 miles from Tacoma, WA)
- 1 day ago
Where Kids and Families are Always First MultiCare Mary Bridge Childrens Hospital is the state-designated Level II Pediatric Trauma Center and the only pediatric hospital in Washingtons South...
Administrative Assistant II - General Office
- Kent, WA (13 miles from Tacoma, WA)
- 1 day ago
- Kent, WA (13 miles from Tacoma, WA)
- 1 day ago
Administrative Assistant II - General Office Kent School District - 3.8 Kent, WA Job Details Estimated: $43.2K - $53.1K a year 21 hours ago Qualifications Entry level Full Job Description Assignment...
- Steilacoom, WA (9 miles from Tacoma, WA)
- 1 day ago
- Steilacoom, WA (9 miles from Tacoma, WA)
- 1 day ago
School Secretary (Elementary) JobID: 741 Position Type: Office Professional/Secretary Date Posted: 6/11/2025 Location: Saltar`s Point Additional Information: Show/Hide School Secretary...
- Kent, WA (13 miles from Tacoma, WA)
- 1 day ago
- Kent, WA (13 miles from Tacoma, WA)
- 1 day ago
Description Administrative Assistant We're hiring Administrative Assistant for our office in Kent, WA....
We are looking for a long term person to run our front counter. Customer comunication is the pinnical of this job. There are many aspects to this position that are critical to a succesful customer...
Care Coordinator / Medical Office Assistant - HYBRID - Tacoma/Parkland
- Federal Way, WA (9 miles from Tacoma, WA)
- 1 day ago
- Federal Way, WA (9 miles from Tacoma, WA)
- 1 day ago
Posting Date 06/13/20253201 S 323rd St, Federal Way, Washington, 98001-5023, United States of America It takes a Village to care for our patients and as a Care Coordinator (CC), you will be at the...
- Lacey, WA (22 miles from Tacoma, WA)
- 2 days ago
- Lacey, WA (22 miles from Tacoma, WA)
- 2 days ago
Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human,...
Seeking administrative assistant(s) in well-established legal and fiduciary companies in Tacoma, WA. A strong candidate is a dependable, detail-oriented person with a strong moral compass....
Expected Start Date: Hours per day: This is an hourly position, and the work schedule is determined by the principal and/or athletic director. Salary Level: $16.92/hr Benefits: This position is...
Administrative Specialist II- MTMO
- Auburn, WA (9 miles from Tacoma, WA)
- 3 days ago
- Auburn, WA (9 miles from Tacoma, WA)
- 3 days ago
Under supervision, performs a variety of clerical duties in support of office, program or unit operations. This is the second level of a four-level classification series. The Administrative...
Care Coordinator / Medical Office Assistant - HYBRID - Olympia/Tacoma
- Tacoma, WA
- 3 days ago
- Tacoma, WA
- 3 days ago
Posting Date 06/09/2025 855 Trosper Road SWSTE 110, Tumwater, Washington, 98512-8108, United States of America It takes a Village to care for our patients and as a Care Coordinator (CC), you will...
Demographic Data for Tacoma, WA
Moving to Tacoma, WA? Find some basic demographic data about Tacoma, WA below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Tacoma, WA
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Tacoma, WA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »