Administrative Assistant Jobs in Toronto, ON
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant Fall Co-op 2026 - Toronto, ON
- CIBC
- Toronto, ON
- 8 hours ago
- Toronto, ON
- 8 hours ago
As an Administrative Assistant Co-op you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage....
In Person- FedEx
- Woodbridge, ON (13 miles from Toronto, ON)
- 10 hours ago
- Woodbridge, ON (13 miles from Toronto, ON)
- 10 hours ago
This is an interview position To perform secretarial and other related clerical duties for a manager and department. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES High School Diploma or GED Equivalent...
In PersonScotiaMcLeod Administrative Associate - National Branch
- ScotiaBank
- Toronto, ON
- 10 hours ago
- Toronto, ON
- 10 hours ago
Requisition ID: 263666 ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service wealth management firm with a proud history dating back to 1921. Known for service excellence,...
In PersonAdministrative Assistant - Medical Affairs
- Mackenzie Health
- Richmond Hill, ON (15 miles from Toronto, ON)
- 18 hours ago
- Richmond Hill, ON (15 miles from Toronto, ON)
- 18 hours ago
The Administrative Assistant, Medical Affairs supports the work of the Medical Affairs department by overseeing several processesand projects and serves as a key contact for external stakeholders....
RemoteAdministrative Assistant II, General
- University Health Network
- Toronto, ON
- 19 hours ago
- Toronto, ON
- 19 hours ago
The Administrative Assistant II will work within a team with other administrative assistants to work collaboratively to problems, provide coverage for each other and facilitate patient care....
In Person- Toronto and Region Conservation Authority
- Woodbridge, ON (13 miles from Toronto, ON)
- 1 day ago
- Woodbridge, ON (13 miles from Toronto, ON)
- 1 day ago
How you will contribute as part of the TRCA team: The Administrative Assistant at the Kortright Centre for Conservation is responsible for providing a broad range of administrative, customer service...
In PersonScotiaMcLeod Administrative Associate - Markham
- ScotiaBank
- Markham, ON (14 miles from Toronto, ON)
- 1 day ago
- Markham, ON (14 miles from Toronto, ON)
- 1 day ago
Requisition ID: 263476 ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service wealth management firm with a proud history dating back to 1921. Known for service excellence,...
In PersonAdministrative Assistant II, Medical - Ophthalmology
- University Health Network
- Toronto, ON
- 2 days ago
- Toronto, ON
- 2 days ago
We are seeking a MEDICAL ADMINISTRATIVE ASSISTANT II who will support the Department of Ophthalmology clinical operations....
In PersonThe Receptionist & Administrative Assistant will have front-line visibility with vendors and guests visiting our offices, supporting them by telephone, email, web interface, and in person....
HybridAdministrative Assistant, Construction Services
- GWL Realty Advisors
- Toronto, ON
- 5 days ago
- Toronto, ON
- 5 days ago
Reporting to the Senior Manager, Construction Services, the successful candidate will fill the position of Administrative Assistant, Construction Services....
In PersonAdministrative Assistant - Communications and Public Affairs and Medicine Program
- Mackenzie Health
- Vaughan, ON (13 miles from Toronto, ON)
- 5 days ago
- Vaughan, ON (13 miles from Toronto, ON)
- 5 days ago
As an Administrative Assistant to the Communications and Public Affairs team and Medicine Program, youll work in a unique dual-portfolio role where priorities may shift, and no two days are the same...
RemoteAdministrative Assistant II, Research
- University Health Network
- Toronto, ON
- 5 days ago
- Toronto, ON
- 5 days ago
The Research Administrative Assistant II provides comprehensive administrative and program support across clinical, research, and operational activities....
In PersonSenior Administrative Assistant, Capital Markets - 12 month term
- CIBC
- Toronto, ON
- 6 days ago
- Toronto, ON
- 6 days ago
Were building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing whats right for our clients. At CIBC, we embrace your...
In PersonAssistant provides proactive, high-quality support to senior leaders within the Capital Markets Group in the Investment Management Division....
HybridAdministrative Assistant I - Medical Day Unit & Ambulatory Care
- University Health Network
- Toronto, ON
- 6 days ago
- Toronto, ON
- 6 days ago
Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including: providing support with...
In PersonAdministrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Toronto, ON
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Toronto, ON offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Distribution
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
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