Administrative Assistant Jobs in Utica, NY
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center....
Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job...
- Herkimer, NY (13 miles from Utica, NY)
- 1 day ago
- Herkimer, NY (13 miles from Utica, NY)
- 1 day ago
NY1535453 Office Assistant II Anticipated Permanent, Full Time position Department: District Attorney Salary: $36,649.00 (2025 base pay rate) This position may be filled from a certified list of...
Seasonal, Operations Administrative Assistant
- Whitesboro, NY (5 miles from Utica, NY)
- 1 day ago
- Whitesboro, NY (5 miles from Utica, NY)
- 1 day ago
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive...
Administrative Assistant 1 (NY HELPS) - VID 189794
- Oriskany, NY (8 miles from Utica, NY)
- 3 days ago
- Oriskany, NY (8 miles from Utica, NY)
- 3 days ago
Administrative Assistant level requirements: Administrative Assistant Trainee 1 (equated to SG-08): Six months of required experience....
- Rome, NY (15 miles from Utica, NY)
- 3 days ago
- Rome, NY (15 miles from Utica, NY)
- 3 days ago
Administrative AssistantRome, NY Fusco Personnel is recruiting for an Administrative Assistant to join our clients office located in Rome, NY. This is a full-time, long-term contract opportunity!...
Unit Secretary - Inpatient Psychiatric - Part Time(9a-5p) - Days
- Utica, NY
- 3 days ago
- Utica, NY
- 3 days ago
Unit Secretary - Inpatient Psychiatric - Part Time(9a-5p) - Days Department: PSYCHIATRIC UNIT Job Summary Under the direct supervision of the nurse manager or designee, the unit secretary directly...
Administrative Office Assistant
- Herkimer, NY (13 miles from Utica, NY)
- 4 days ago
- Herkimer, NY (13 miles from Utica, NY)
- 4 days ago
NY1537972 Administrative Office Assistant needed for the Herkimer County Industrial Development Agency in Herkimer, NY. Pay rate is $45,000 - $55,000 per year. Responsibilities: Answer phones...
Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box ACS-3266/00827
- Utica, NY
- 7 days ago
- Utica, NY
- 7 days ago
Advancement from Administrative Assistant Trainee 1 to Administrative Assistant Trainee 2 is contingent upon completion of one year of permanent competitive or 55b/c service as an Administrative Assistant...
Remote WorkAdministrative Assistant (Rome)
- Rome, NY (15 miles from Utica, NY)
- 8 days ago
- Rome, NY (15 miles from Utica, NY)
- 8 days ago
Join a small but critical team dedicated to public accountability and operational oversight. Based in Rome, NY, this role is ideal for someone who thrives on structure, detail, and purpose-driven...
- Rome, NY (15 miles from Utica, NY)
- 9 days ago
- Rome, NY (15 miles from Utica, NY)
- 9 days ago
Excellent opportunity!!! We are looking for a self-starter with solid experience in the secretarial field medical office setting. Candidate will need to have a friendly and patient demeanor....
The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center....
Location: Utica, NY Category: Classified Posted On: Tue May 27 2025 Job Description: Description of Duties: The Office Assistant 2 Calculations will be a member of the HR team and help prepare and...
Office Assistant 2 (Calculations) (NYHELPS) - SUNY Polytechnic Institute
- Utica, NY
- 16 days ago
- Utica, NY
- 16 days ago
Job Description: Description of Duties: The Office Assistant 2 Calculations will be a member of the HR team and help prepare and process payroll transactions and review related documents, answer...
Unit Secretary - Inpatient Psychiatric - Full Time - Evenings
- Utica, NY
- 17 days ago
- Utica, NY
- 17 days ago
Under the direct supervision of the nurse manager or designee, the unit secretary directly supports all members of the nursing unit and indirectly with other ancillary departments, physicians,...
Demographic Data for Utica, NY
Moving to Utica, NY? Find some basic demographic data about Utica, NY below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Utica, NY
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Utica, NY offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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