Administrative Assistant Jobs in Utica, NY
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant 3 - Technical Sciences
- Lee Center, NY (22 miles from Utica, NY)
- 4 hours ago
- Lee Center, NY (22 miles from Utica, NY)
- 4 hours ago
Job Description Truckee Meadows Community College is seeking a proactive and detail-oriented Administrative Assistant 3 for the Division of Technical Sciences....
Administrative Assistant/Data Coordinator Job Description: HINDS COMMUNITY COLLEGE Job Descriptions JOB TITLE: Upward Bound Administrative Assistant -JPS REPORTS TO: Executive Director DEPARTMENT: Title...
The Department Secretarys responsibilities include the coordination of administrative duties and public relations duties with their given program/department. Core Job Responsibilities Maintains a...
Office Assistant 1, University Police (NY HELPS)
- Morrisville, NY (23 miles from Utica, NY)
- 6 days ago
- Morrisville, NY (23 miles from Utica, NY)
- 6 days ago
OFFICE ASSISTANT 1, UNIVERSITY POLICE (NY HELPS) Category:Civil Service and Support Staff Subscribe:New Job Alerts RSS Job Feed Department:University Police Locations:Morrisville, NY Posted:Aug...
Two-year traineeship (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $40,391 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $45,081) leading to Administrative Assistant...
Office Assistant 1, University Police (NY HELPS) - SUNY Morrisville
- Morrisville, NY (23 miles from Utica, NY)
- 8 days ago
- Morrisville, NY (23 miles from Utica, NY)
- 8 days ago
Job Description: Campus Title: Office Assistant I, University Police (NY HELPS) Budget Title: Office Assistant I Unit: CSEA ASU; view our generous state benefits package here! Professional Rank...
Office Assistant 1, University Police
- Morrisville, NY (23 miles from Utica, NY)
- 8 days ago
- Morrisville, NY (23 miles from Utica, NY)
- 8 days ago
Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job...
- Rome, NY (15 miles from Utica, NY)
- 10 days ago
- Rome, NY (15 miles from Utica, NY)
- 10 days ago
Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job...
The Administrative Assistant will work on a Full-Time basis, out of our Insights Residental and CCBHC Outpatient Programs....
We are looking for a self-starter with solid experience in the secretarial field medical office setting. Qualifications: High School Diploma/Equivalent Secretarial experience in a clinic or...
Office Assistant 2 (NY HELPS) - Business Office - SUNY Morrisville
- Morrisville, NY (23 miles from Utica, NY)
- 20 days ago
- Morrisville, NY (23 miles from Utica, NY)
- 20 days ago
Job Description: Campus Title: Office Assistant 2 (NY HELPS) State Title: Office Assistant 2 Department: Business Office Bargaining Unit: CSEA-ASU; view our units state benefits summary here!...
Administrative Assistant 1 (Trainee) (NYHELPS) - Athletics Department - SUNY Polytechnic Institute
- Utica, NY
- 22 days ago
- Utica, NY
- 22 days ago
Two-year traineeship (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $40,391 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $45,081) leading to Administrative Assistant...
Unit Secretary - Emergency Department - Part Time - Evenings
- Utica, NY
- 24 days ago
- Utica, NY
- 24 days ago
Under the direct supervision of the nurse manager or designee, the unit secretary directly supports all members of the nursing unit and indirectly with other ancillary departments, physicians,...
Unit Secretary - Emergency Department - Part Time - Nights
- Utica, NY
- 24 days ago
- Utica, NY
- 24 days ago
Under the direct supervision of the nurse manager or designee, the unit secretary directly supports all members of the nursing unit and indirectly with other ancillary departments, physicians,...
- Richfield Springs, NY (19 miles from Utica, NY)
- 30+ days ago
- Richfield Springs, NY (19 miles from Utica, NY)
- 30+ days ago
The best thing about this role Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to...
Demographic Data for Utica, NY
Moving to Utica, NY? Find some basic demographic data about Utica, NY below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Utica, NY
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Utica, NY offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Transcription
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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