Administrative Assistant Jobs in Helena, MT
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Medical Receptionist Helena, MT Description Westaff is seeking a full-time Medical Receptionist for a local medical office in Helena, MT! Schedule: Full Time, Monday-Friday, of 7:30am-5:30pm Pay:...
Student Summer Employment - Saints Success Center Office Assistant
- Helena, MT
- 10 days ago
- Helena, MT
- 10 days ago
Applicant must be a current Carroll College student to be eligible to apply. Department: Saints Success Center Purpose of the job: To serve as a vital member of the Saints Success Center (SSC),...
Formats, drafts, and prepares a wide variety of time sensitive and official legal documents for filing in the Montana Supreme Court, including but not limited to legal pleadings, motions and orders, affidavits...
General Secretary/Bookkeeper III for Activities and Traffic Education
- Helena, MT
- 12 days ago
- Helena, MT
- 12 days ago
Position Type: Secretarial/Clerical Date Posted: 6/3/2025 Location: Front Street Learning Center Helena School District has an opening for a full-time 8 hours per day 12-month per year...
Lewis and Clark County Attorneys Office is hiring for a part-time Legal Secretary I. We are looking for an Individual who has a passion working for government and wants to make a positive impact...
Summer Student Employment - Business Office Assistant
- Helena, MT
- 30+ days ago
- Helena, MT
- 30+ days ago
Applicant must be a current Carroll College student to be eligible to apply. Department: Business Office Duties and Responsibilities: Assist with daily operations in the Business Office by...
We are currently seeking a Staff Administrative Assistant 2, who will demonstrate strong overall office administration skills, as well as a high level of proficiency in proofreading/copy editing of...
Demographic Data for Helena, MT
Moving to Helena, MT? Find some basic demographic data about Helena, MT below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Helena, MT
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Helena, MT offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Reimbursement
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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