Administrative Assistant Jobs in Billings, MT
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
We are a busy local Orthotic and Prosthetic Clinic in Billings, MT and we are seeking a qualified medical administrative assistant to join our team....
Qualifications High school diploma or equivalent preferred, along with a minimum of four years' experience in an administrative assistant related role(s)....
Unit SecretaryLocation: The Rehabilitation Hospital of Montana 3572 Hesper Road, Billings, MT 59102About UsThe Rehabilitation Hospital of Montana is a stateoftheart, 34bed inpatient acute...
Title I and Special Projects Accountant III (60%) /Secretary III (40%)
- Billings, MT
- 30+ days ago
- Billings, MT
- 30+ days ago
Position Type: Secretarial/Clerical Date Posted: 6/27/2025 Location: Lincoln Center Date Available: August 2025 Closing Date: OPEN UNTIL FILLED Title I & Special Projects ACCOUNTANT III...
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International Health and Medical Services is looking for an experienced Administrative Assistant to support the efficient operation of healthcare services by managing administrative tasks, coordinating...
Position Type: Secretarial/Clerical Date Posted: 6/25/2025 Location: Lincoln Center Business Office Date Available: July 2025 Closing Date: OPEN UNTIL FILLED ACCOUNTANT III (80%)...
Position Type: Secretarial/Clerical/ Secretary III Date Posted: 6/19/2025 Location: Eagle Cliffs Elementary Date Available: August 2025 Closing Date: OPEN UNTIL FILLED SECRETARY III...
The sales admin provides direct clerical support to the Vice President of Sales for local sales. RESPONSIBILITIES Support Customer Engagement efforts by enabling the sales organization to provide...
Substitute Secretary JobID: 107 Position Type: Substitute/Substitute for Secretary Date Posted: 4/21/2023 Location: Various Date Available: As soon as possible Closing Date: Open Until Filled...
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive...
Seasonal - Office Assistant - PRPL Parks Salary $18.50 Hourly Location Billings, MT 59101 Job Type Seasonal Job Number 202500113 Department Parks, Recreation, & Public Lands Division PRPL Parks...
Position Type: Secretarial/Clerical/ Secretary II Date Posted: 5/8/2025 Location: West High School Date Available: August 2025 Closing Date: OPEN UNTIL FILLED SECRETARY II West High...
Position Type: Secretarial/Clerical/ Secretary III Date Posted: 4/25/2025 Location: Lincoln Center Date Available: May 2025 Closing Date: OPEN UNTIL FILLED Secretary III Lincoln...
Position Type: Secretarial/Clerical/ Secretary II Date Posted: 4/22/2025 Location: Will James Middle School Date Available: May 2025 Closing Date: OPEN UNTIL FILLED SECRETARY II Will...
Position Type: Secretarial/Clerical/ Secretary III Date Posted: 3/11/2025 Location: Lincoln Center Date Available: April 2025 Closing Date: Open Until Filled Secretary III...
Demographic Data for Billings, MT
Moving to Billings, MT? Find some basic demographic data about Billings, MT below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Billings, MT
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Billings, MT offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Calendaring
- E-Filing
- Meeting Minutes
- Dictation
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Requisitions
- Word Processing
- Front Office
- Ordering Supplies
- Faxing
- Purchase Orders
- Spreadsheets
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Business Correspondence
- Proofreading
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Office Management
- Patient Care
- Medical Records
- Inbound/Outbound Calling
- Medical Terminology
- Reimbursement
- Recordkeeping
- Typing
- Telephone Skills
- Prioritizing
- High School Diploma
- Microsoft Outlook
- Filing
- Education Experience
- Data Entry
- Events
- Documentation
- Budgets
- Policy Development
- Inventory Management
- Microsoft PowerPoint
- Multitasking
- Microsoft Office
- English
- Regulations
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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