Administrative Assistant Jobs in Kalamazoo, MI
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
This position is responsible for coordination of the supervisor's activities and calendar, as well as executive administrative functions of the department. Major Duties Oversees day-to-day...
Administrative Assistant Senior Western Michigan University
- Kalamazoo, MI
- 15 hours ago
- Kalamazoo, MI
- 15 hours ago
Job Description: Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor. Directs and administers programs, projects, and processes....
- Allegan, MI (23 miles from Kalamazoo, MI)
- 1 day ago
- Allegan, MI (23 miles from Kalamazoo, MI)
- 1 day ago
ABM Industries is seeking a qualified Administrative Assistant. The core function of the Administrative Assistant ensures the efficient and smooth day-to-day operation of our office....
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 3 days ago
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 3 days ago
Summary The incumbent serves as a Medical Administration Specialist located in Business Operations Service (BOS). The position has both the authority and responsibility to represent both the...
Administrative Support Specialist
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 3 days ago
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 3 days ago
As the Administrative Support Specialist, you will help support the Global Engineering Technical Center while providing administrative services. This role will help facilitate monthly meetings for...
Home Instead is seeking a dedicated Administrative Assistant to support our mission of helping seniors live safely and comfortably at home....
- Allegan, MI (23 miles from Kalamazoo, MI)
- 7 days ago
- Allegan, MI (23 miles from Kalamazoo, MI)
- 7 days ago
Administrative Professional : OnPoint is seeking an energetic, organized, committed professional to fill a full-time Administrative Professional position. The candidate will provide administrative...
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 9 days ago
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 9 days ago
We are seeking a full-time Office Assistant to perform basic office duties.Qualifications- Working knowledge of office equipment, like printers and fax machines- Proficiency in MS Word and Excel-...
Parker Hannifin About Parker Aerospace: At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient, and increasingly sustainable flight throughout the...
Administrative Assistant II Western Michigan University
- Kalamazoo, MI
- 17 days ago
- Kalamazoo, MI
- 17 days ago
Job Description: Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in...
Job Summary Shambaugh & Son, L.P. is seeking a Fire Protection Service Administrative Assistant....
Job Description: Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables, and other documents. Greets customers and answers telephone calls....
2025-26 School Year: Secretary
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 30+ days ago
- Battle Creek, MI (23 miles from Kalamazoo, MI)
- 30+ days ago
Position Type: Secretarial/Clerical Date Posted: 5/9/2025 Location: Marshall Opportunity High School Date Available: 07/08/2025 Closing Date: Until Filled District: Marshall Public Schools...
Customer Service Administrative Professional
- Athens, MI (20 miles from Kalamazoo, MI)
- 60+ days ago
- Athens, MI (20 miles from Kalamazoo, MI)
- 60+ days ago
Customer Service Administrative Professional - Athens, MI Schedule: M-Th 7:00am-5:00pm; Fridays OFF* SAFEbuilt has the technical expertise to provide Community Development services, but the reason...
Administrative Assistant Clinical Support
- Three Rivers, MI (20 miles from Kalamazoo, MI)
- 60+ days ago
- Three Rivers, MI (20 miles from Kalamazoo, MI)
- 60+ days ago
Summary Reports to the Manager/Supervisor/VP of Nursing. Compilates Nursing schedules, posts available hours and does payroll functions. Provides secretarial services to the directors and...
Demographic Data for Kalamazoo, MI
Moving to Kalamazoo, MI? Find some basic demographic data about Kalamazoo, MI below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Kalamazoo, MI
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Kalamazoo, MI offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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