Administrative Assistant Jobs in Springfield, IL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Illinois Department of Children and Family Services
- Springfield, IL
- 8 days ago
- Illinois Department of Children and Family Services
- Springfield, IL
- 8 days ago
Job Requisition ID: 48818 Closing Date: 09/10/2025 Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None...
- Chatham, IL (10 miles from Springfield, IL)
- 4 hours ago
- Chatham, IL (10 miles from Springfield, IL)
- 4 hours ago
Position Type: Secretarial/Clerical/Secretary Date Posted: 8/21/2025 Location: Multiple Locations Date Available: 2025-2026 School Year Closing Date: Until Filled Additional Information:...
- Grandview, IL (2 miles from Springfield, IL)
- 22 hours ago
- Grandview, IL (2 miles from Springfield, IL)
- 22 hours ago
Position Overview - Administrative Assistant I The Department of Military Affairs is looking to hire an Administrative Assistant I based at Camp Lincoln in Springfield, Illinois....
HOURS PER DAY: 8 DAYS PER YEAR: 214 (10 Months, Including 14 Paid Holidays) REQUIREMENTS/QUALIFICATIONS: Neat appearance - telephone and office etiquette - interest in public schools and children...
Production Control Lead (Data Processing Administrative Specialist) (UMP)
- Grandview, IL (2 miles from Springfield, IL)
- 5 days ago
- Grandview, IL (2 miles from Springfield, IL)
- 5 days ago
Job Requisition ID: 49137Posting Date: 08/14/2025 Closing Date: 08/27/2025Agency: Department of Innovation and TechnologyClass Title: DATA PROCESSING ADMIN SPEC - 11415 Skill Option: UMP...
Administrative Aide - Surgery Payroll Southern Illinois University - School of Medicine
- Springfield, IL
- 6 days ago
- Springfield, IL
- 6 days ago
This position provides administrative and financial support to the Department of Surgery. This position is the primary person responsible for bi-weekly; semi-monthly and monthly payroll, and...
Office Support Specialist (U) (3243)- Vascular
- Springfield, IL
- 6 days ago
- Springfield, IL
- 6 days ago
Provide phone coverage and clerical support for lunch breaks, absences of personnel or vacancies....
Untitled Document Administrative Aide-CBM Posting Category: About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois...
Administrative Assistant to the Dean, Natural & Agricultural Sciences
- Springfield, IL
- 12 days ago
- Springfield, IL
- 12 days ago
- Friday 8AM-5PM Remote Work Availability No Job Description Summary LLCC is hiring an Administrative Assistant!...
Statewide IL - IMPACT Specialist - Business Administrative Associate 2
- Springfield, IL
- 14 days ago
- Springfield, IL
- 14 days ago
Statewide IL - IMPACT Specialist - Business Administrative Associate 2 Hiring Department : Division of Specialized Care for Children Location : Springfield, IL USA Requisition ID : 1036262 FTE : 1...
Administrative Assistant - A1424919NY-Temp_11-4658
- Springfield, IL
- 17 days ago
- Springfield, IL
- 17 days ago
at Beacon Hill Solutions Group, LLC in Springfield, Illinois, United States Job Description Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our...
Remote WorkParalegal/Legal Administrative Professional - Long Term Temp - SF07282025LTOR_11-4658
- Springfield, IL
- 17 days ago
- Springfield, IL
- 17 days ago
at Beacon Hill Solutions Group, LLC in Springfield, Illinois, United States Job Description Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Beacon...
Min USD $16.77/Hr. Max USD $25.99/Hr. Overview Shift: Weekends Only (Friday, Saturday, Sunday) 6:45am - 7:15pm Serves as the primary communication and information hub for the unit, answering...
Administrative Aide (0058) Southern Illinois University - School of Medicine Application First Name Last Name Email address Captcha / Bot check: Copy from here ...to here Click to hear these...
Administrative Aide Southern Illinois University - School of Medicine
- Springfield, IL
- 27 days ago
- Springfield, IL
- 27 days ago
This individual assists the OB/GYN Business Administrative Associate in the daily coordination and monitoring of accounts, bookkeeping, vouchering, and purchasing for the Department. Specific and...
Demographic Data for Springfield, IL
Moving to Springfield, IL? Find some basic demographic data about Springfield, IL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Springfield, IL
Highest Education Level
Administrative Assistants in Springfield, IL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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