Administrative Assistant Jobs in Springfield, IL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
- Illinois Department of Children and Family Services
- Springfield, IL
- 9 days ago
- Illinois Department of Children and Family Services
- Springfield, IL
- 9 days ago
Job Requisition ID: 47565 Closing Date: 06/20/2025 Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None...
Office Assistant/Mail Messenger
- Illinois Department of Children and Family Services
- Springfield, IL
- 11 days ago
- Illinois Department of Children and Family Services
- Springfield, IL
- 11 days ago
Job Requisition ID: 47400 Closing Date: 07/02/2025 Agency: Department of Children and Family Services Class Title: OFFICE ASSISTANT - 30010 Skill Option: None Bilingual Option: None Salary:...
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive...
Overview Day Shift 6:45am - 7:15pm Includes an every other weekend rotation Under the supervision of director or delegate, assists in the performance of clerical and administrative duties....
Medical Receptionist/Patient Access Specialist (Front Desk and Call Center )
- Springfield, IL
- 4 days ago
- Springfield, IL
- 4 days ago
Medical Receptionist/Patient Access Specialist (Front Desk and Call Center ) Springfield Clinic United States, Illinois, Springfield 3201 West White Oaks Drive (Show on map) Jun 06, 2025...
Secretary-Rochester High School Attendance Center
- Rochester, IL (9 miles from Springfield, IL)
- 6 days ago
- Rochester, IL (9 miles from Springfield, IL)
- 6 days ago
Duties Rochester High School seeks a highly qualified secretary for the 2025-2026 school year. Qualifications The candidate should have excellent communication and organizational skills and be...
Job Seekers can review the Job Applicant Privacy Policy by clicking here (. Job Description : Job Category: VP Administrative Services Compensation Information : The compensation offered to a...
Legal Assistant - Civil Litigation (California Courts - Remote/Onsite) We are seeking a detail-oriented and experienced Legal Assistant with strong litigation support skills, particularly in...
at The Illinois Gaming Board in Springfield, Illinois, United States Job Description Essential Functions Acts as a staff assistant to the Deputy Administrator/CFO. Processes vouchers, invoices,...
Legal Administrative Assistant - 1418205JDH-BOS_11-4658
- Springfield, IL
- 7 days ago
- Springfield, IL
- 7 days ago
at Beacon Hill Solutions Group, LLC in Springfield, Illinois, United States Job Description Legal Assistant - Civil Litigation (California Courts - Remote/Onsite) We are seeking a detail-oriented...
Overview Hours: 6:45am - 7:15 pm (two 12 hour shifts a week) Every third weekend rotation. Serves as the primary communication and information hub for the unit, answering telephones and patient...
- Southern View, IL (3 miles from Springfield, IL)
- 13 days ago
- Southern View, IL (3 miles from Springfield, IL)
- 13 days ago
Legal Assistant Location: Springfield, IL Compensation: $18-$25/hour (based on experience) Schedule: Monday-Friday, 8:00 AM - 5:00 PM Job Type: Full-Time Why Join Us? We are a well-established,...
Apply Description We are seeking a highly experienced Administrative Assistant to perform receptionist duties, secretarial functions, and maintain office supplies, while also demonstrating exceptional...
Encourages a team approach within the administrative assistant work group. 2. Performs routine office procedures accurately and in a timely manner....
Need someone with IL DL to pay some fees at secretary of state
- Springfield, IL
- 21 days ago
- Springfield, IL
- 21 days ago
Need someone with IL DL to pay some fees at secretary of state (Springfield) compensation: $100 I'm looking for someone local to help my driver to pay fees in Secretary of State. He has FL...
Demographic Data for Springfield, IL
Moving to Springfield, IL? Find some basic demographic data about Springfield, IL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Springfield, IL
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Springfield, IL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »