Administrative Assistant Jobs in Rockford, IL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant II (Community Education Outreach)
- Rockford, IL
- 5 hours ago
- Rockford, IL
- 5 hours ago
Administrative Assistant II (Community Education Outreach) JobID: 2121 Position Type: Clerical/Administrative Assistant II Date Posted: 8/21/2025 Location: Main Campus Additional Information...
District Administrative Assistant for Finance & Athletic
- Kirkland, IL (21 miles from Rockford, IL)
- 1 day ago
- Kirkland, IL (21 miles from Rockford, IL)
- 1 day ago
Questions may be directed to Holly Way, District Administrative Assistant, Hiawatha CUSD #426 at: ... Link to District/Third Party Online Application Web Page Email Address ......
- Beloit, WI (16 miles from Rockford, IL)
- 2 days ago
- Beloit, WI (16 miles from Rockford, IL)
- 2 days ago
The administrative assistant reports to and is employed by the advisor. This position is in office out of Beloit, WI. 30 hours a week. Compensation is $20/hr. This role does not offer benefits....
- Beloit, WI (16 miles from Rockford, IL)
- 2 days ago
- Beloit, WI (16 miles from Rockford, IL)
- 2 days ago
OSITION SUMMARY: Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects...
Office Assistant Downtown Beloit (Part-Time)
- Beloit, WI (16 miles from Rockford, IL)
- 6 days ago
- Beloit, WI (16 miles from Rockford, IL)
- 6 days ago
Office Assistant - Downtown Beloit (Part-Time) (Beloit) compensation: negotiable We're looking for a friendly, organized, and dependable Office Assistant to join our team in downtown Beloit! This...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Dental Office Assistant - Business Assistant
- Loves Park, IL (7 miles from Rockford, IL)
- 13 days ago
- Loves Park, IL (7 miles from Rockford, IL)
- 13 days ago
Machesney Park Family Dental is looking for a Front Office Assistant to join our team. Dental front office experience preferred. Working Schedule: Monday 8:30am-5:00pm, Tuesday 9:30am-7:00pm,...
Refugee and Immigrant Services Administrative Assistant I
- Rockford, IL
- 16 days ago
- Rockford, IL
- 16 days ago
Job Summary Provide advanced clerical support to the Program Director of Refugee and Immigrant Services and general refugee operations including creating blanket purchase orders, requisitions, purchase...
Job Description: PERSONAL ASISTANT/SECRETARY needed urgently whos respectful and hardworking no experience needed all training will be provided Job Requirements: no experience needed all training...
Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits,...
Work Schedule: 100%, day/eve, Monday-Friday 7:15am-6:00pm, Saturday rotation 8:00am-noon. You will work at 3505 Bell School Rd. Additional components of compensation may include: Evening, night,...
Administrative Assistant II and Student Navigator Generalist
- Rockford, IL
- 22 days ago
- Rockford, IL
- 22 days ago
Administrative Assistant II Proficient in using all methods of telecommunications....
Bilingual Administrative Assistant QPS Employment Group, Inc. - 3.7 Rockford, IL Job Details Full-time 12 hours ago Benefits Health savings account Paid holidays Disability insurance Dependent care...
Administrative Assistant to the Superintendent
- Rockton, IL (7 miles from Rockford, IL)
- 30+ days ago
- Rockton, IL (7 miles from Rockford, IL)
- 30+ days ago
Provide office and clerical support to assist with the efficient operation of the building and the District Office....
Administrative Assistant II - Career Technical Education
- Rockford, IL
- 30+ days ago
- Rockford, IL
- 30+ days ago
Administrative Assistant II - Career Technical Education 4.1 4.1 out of 5 stars 3301 N Mulford Rd, Rockford, IL 61114 JobID: 2096 Position Type: Clerical/Administrative Assistant II Date Posted: 7/11...
Demographic Data for Rockford, IL
Moving to Rockford, IL? Find some basic demographic data about Rockford, IL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Rockford, IL
Highest Education Level
Administrative Assistants in Rockford, IL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Sorting Mail
- Clerical Support
- E-Filing
- Meeting Minutes
- Dictation
- Ged
- Legal Document Preparation
- Travel Arrangements
- Legal Assisting
- Expense Reports
- Office Procedures
- Ordering Supplies
- Grammar
- Requisitions
- Front Office
- Word Processing
- Faxing
- Purchase Orders
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Legal Research & Writing
- File Management
- Proofreading
- Administrative Skills
- Discretion
- General Office Duties
- Business Correspondence
- Reception
- Office Management
- Patient Care
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Typing
- Telephone Skills
- Microsoft Outlook
- High School Diploma
- Data Entry
- Filing
- Events
- Documentation
- Education Experience
- Inventory Management
- Microsoft PowerPoint
- English
- Policy Development
- Multitasking
- Regulations
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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