Administrative Assistant Jobs in Pensacola, FL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Administrative Assistant II - 80004198
- State of Florida
- Pensacola, FL
- 11 hours ago
- Pensacola, FL
- 11 hours ago
Requisition No: 877093 Agency: Juvenile Justice Working Title: ADMINISTRATIVE ASSISTANT II - 80004198 Pay Plan: Career Service Position Number: 80004198 Salary: $1,491.85 Bi-Weekly Posting Closing Date...
In PersonAdministrative Secretary - 72003582 1
- State of Florida
- Pensacola, FL (1 mile from Pensacola, FL)
- 1 day ago
- Pensacola, FL (1 mile from Pensacola, FL)
- 1 day ago
Requisition No: 877092 Agency: Division of Administrative Hearings Working Title: ADMINISTRATIVE SECRETARY - 72003582 1 Pay Plan: Career Service Position Number: 72003582 Salary: $36,000.00...
In PersonAcademy Lower Office Assistant
- PCC Pensacola Christian College, Inc.
- Pensacola, FL
- 8 days ago
- Pensacola, FL
- 8 days ago
Dedicated to Excellence, Committed to Service Academy Lower Office Assistant The Academy Lower Office Assistant is responsible to provide clerical support to kindergarten and elementary...
In PersonBranch Administrative Assistant
- Loomis Armored US
- Pensacola, FL
- 11 days ago
- Pensacola, FL
- 11 days ago
Administrative Assistant Job Over view: This position reports directly to the branch manager and is responsible for supporting a wide range of activities; calendar management, scheduling of meetings...
In PersonAdministrative Assistant (FL, Pensacola)
- Five Star Food Service, Inc.
- Pensacola, FL
- 14 days ago
- Pensacola, FL
- 14 days ago
Return to Job Listings Administrative Assistant (FL, Pensacola) FL, Pensacola At Five Star BreakTime solutions, the Office Adminstrative Assistant position will assist in customer service, administrative...
In PersonAdministrative Assistant Summer Vista - Pensacola, FL 32504 Apply Overview Salary Range $18.00 Hourly Position Type Full Time Apply Description Summary: The responsibility of the Administrative Assistant...
In Person- Santa Rosa County School District
- Gulf Breeze, FL (8 miles from Pensacola, FL)
- 23 days ago
- Gulf Breeze, FL (8 miles from Pensacola, FL)
- 23 days ago
This is a 12 month position Minimum Qualifications Required: • Graduation from high school or GED. • One year experience in secretarial duties, including one year in the opertion of a PC or...
In Person- WALLACE LAKE K-8
- Pace, FL (16 miles from Pensacola, FL)
- 23 days ago
- Pace, FL (16 miles from Pensacola, FL)
- 23 days ago
Secretary I Santa Rosa County School District WALLACE LAKE K-8 - Pace, Florida This job is also posted in Florida Department of Education, and SANTA ROSA CO SCHOOL DISTRICT Job Details Job...
In PersonOperations Administrative Assistant 1
- Crown Health Care Laundry
- Pensacola, FL
- 24 days ago
- Pensacola, FL
- 24 days ago
Operations Support Administration Admin.POSITION SUMMARYThe primary purpose of a Corporate Operations Assistant is to provide administrative and reporting assistance to the corporate Operations...
In Person- University of West Florida
- Pensacola, FL
- 27 days ago
- Pensacola, FL
- 27 days ago
POSITION DETAILS Employment based visa sponsorship will NOT be considered for this position. Classification Title: Clerical and Secretarial Working Title: Office Assistant Department: CASSH Dean's...
In Person Part Time- WEST NAVARRE INTERMEDIATE
- Navarre, FL (19 miles from Pensacola, FL)
- 30+ days ago
- Navarre, FL (19 miles from Pensacola, FL)
- 30+ days ago
Secretary I Santa Rosa County School District WEST NAVARRE INTERMEDIATE - Navarre, Florida This job is also posted in Florida Department of Education, and SANTA ROSA CO SCHOOL DISTRICT Job Details...
In PersonPotential Vacancy School Clerk 26-27 SY
- Alabama Department of Education
- Orange Beach, AL (22 miles from Pensacola, FL)
- 30+ days ago
- Orange Beach, AL (22 miles from Pensacola, FL)
- 30+ days ago
Orange Beach City Schools Job Title: School Clerk Reports to: School Principal or Designee Job Goal: To assist in the administration in the smooth and efficient operation of the department(s)...
In PersonDUTIES AND RESPONSIBILITIES The Administrative Assistant position provides administrative support to Bank Officers, assisting with responses to client requests, scheduling appointments, coordinating...
In Person- Universal Engineering Sciences
- Bellview, FL (9 miles from Pensacola, FL)
- 30+ days ago
- Bellview, FL (9 miles from Pensacola, FL)
- 30+ days ago
Position Overview We are looking for an Administrative Assistant I to join our growing team....
In PersonAcademic Administrative Assistant, Allied Health
- Pensacola State College
- Pensacola, FL (4 miles from Pensacola, FL)
- 30+ days ago
- Pensacola, FL (4 miles from Pensacola, FL)
- 30+ days ago
Job Description: The Academic Administrative Assistant position is a full-time career service position....
In PersonDemographic Data for Pensacola, FL
Moving to Pensacola, FL? Find some basic demographic data about Pensacola, FL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Pensacola, FL
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Pensacola, FL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Dictation
- E-Filing
- Meeting Minutes
- Meeting Planning
- Travel Arrangements
- Legal Document Preparation
- Ged
- Expense Reports
- Office Procedures
- Front Office
- Legal Assisting
- Requisitions
- Grammar
- Word Processing
- Purchase Orders
- Ordering Supplies
- Proofreading
- Calendar Management
- Reception
- Spreadsheets
- Legal Research & Writing
- Faxing
- Business Correspondence
- General Office Duties
- Administrative Skills
- Scheduling Appointments
- Discretion
- Transcription
- Office Management
- File Management
- Bookkeeping
- Inbound/Outbound Calling
- Distribution
- Recordkeeping
- Typing
- Prioritizing
- Filing
- High School Diploma
- Microsoft Outlook
- Events
- Telephone Skills
- Data Entry
- Documentation
- Policy Development
- Inventory Management
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Regulations
- Microsoft Excel
- Research Skills
- Microsoft Office
- Computer Skills
- Scheduling
- Problem Solving
- Customer Service
- Time Management
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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