Administrative Assistant Jobs in Pensacola, FL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Front Desk Administrative Assistant
- Pensacola Periodontics and Implant Dentistry
- Pensacola, FL (4 miles from Pensacola, FL)
- 1 day ago
- Pensacola Periodontics and Implant Dentistry
- Pensacola, FL (4 miles from Pensacola, FL)
- 1 day ago
Join our team at Pensacola Periodontics and Implant Dentistry as a Front Desk Administrative Assistant!...
- Eye Care Partners
- Pensacola, FL
- 14 days ago
- Eye Care Partners
- Pensacola, FL
- 14 days ago
EyeCare Partners is the nations leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our...
Candidates must reside within 30 miles of Office Address: 7280 Plantation Road Suite D, Pensacola, FL 32504. Progressive is dedicated to helping employees move forward and live fully in their...
Administrative Assistant / Staff Assistant ( LOCALS ONLY ) --- Remote and Onsite Twice a week
- Pensacola, FL
- 1 day ago
- Pensacola, FL
- 1 day ago
THIS IS A DIRECT BANKING CLIENT REQUIREMENT! Those authorized to work without sponsorship are encouraged to apply please. Reach Shaily Sharma -- || 908-CALL-487-NOW-4334 Duration: Long Term...
Job Description: The Administrative Assistant is a full-time career service position....
Administrative Assistant - Endoscopy Center, Full-time
- Gulf Breeze, FL (8 miles from Pensacola, FL)
- 3 days ago
- Gulf Breeze, FL (8 miles from Pensacola, FL)
- 3 days ago
The Administrative Assistant is to serve as a resource for departmental and hospital personnel. This position provides administrative support....
State Attorneys Office, 1St Circuit- Legal Assistant I - 21000502
- Pensacola, FL
- 5 days ago
- Pensacola, FL
- 5 days ago
STATE ATTORNEY'S OFFICE, 1ST CIRCUIT- LEGAL ASSISTANT I - 21000502 Date: Apr 23, 2025 Requisition No: 851838 Agency: Justice Administrative Commission Working Title: STATE ATTORNEY'S OFFICE, 1ST...
Wiginton Fire Systems is currently seeking a highly organized and motivated Administrative Assistant to support our Pensacola Branch....
The schedule is Monday-Thursday 8:00am-5:00pm and Friday 8:00am-12:00pm. The Medical Receptionist I greets and registers incoming patients in the practice management system, and collects/enters...
Description Introduction Do you want to join an organization that invests in you as a(an) Unit Secretary FT Mixed? At HCA Florida West Hospital, you come first. HCA Healthcare has committed up to...
Description Introduction Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering...
Description Introduction Do you have the career opportunities as a(an) Unit Secretary you want with your current employer? We have an exciting opportunity for you to join HCA Florida West Hospital...
State Attorney's Office, 1St Circuit- Legal Assistant I - 21000502
- Pensacola, FL
- 6 days ago
- Pensacola, FL
- 6 days ago
Requisition No: 851838 Agency: Justice Administrative Commission Working Title: STATE ATTORNEY'S OFFICE, 1ST CIRCUIT- LEGAL ASSISTANT I - 21000502 Pay Plan: State Attorneys JAC Position Number:...
Children's Home Society of Florida ***HOURLY RATE OF $16.83*** Since opening our doors in 1902, CHS became a part of Florida's history. CHS has been committed to growing and evolving to provide...
The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human...
Demographic Data for Pensacola, FL
Moving to Pensacola, FL? Find some basic demographic data about Pensacola, FL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Pensacola, FL
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Pensacola, FL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Travel Arrangements
- Dictation
- Meeting Minutes
- Calendaring
- E-Filing
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Front Office
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Spreadsheets
- Ordering Supplies
- Purchase Orders
- Associates
- Scheduling Appointments
- Transcription
- File Management
- Business Correspondence
- Administrative Skills
- Discretion
- Reception
- General Office Duties
- Proofreading
- Medical Records
- Patient Care
- Office Management
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Data Entry
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Budgets
- Regulations
- Policy Development
- Microsoft Office
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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