Administrative Assistant Jobs in Ocala, FL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Bilingual Administrative Assistant
- Wildwood, FL (24 miles from Ocala, FL)
- 6 hours ago
- Wildwood, FL (24 miles from Ocala, FL)
- 6 hours ago
Administrative Assistant Summary: Express Employment Professionals is hiring an Administrative Assistant for a company in the Wildwood FL area....
A dynamic real estate brokerage, land development, and management company seeks to add an Administrative Assistant to our team....
Dental Receptionist - Business Assistant Foxwood Dental Care is looking for a Business Assistant to join our team. Why Heartland Dental? Heartland Dental believes that to provide exceptional...
The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the Team Manager and who is generally responsible for accomplishing all patient care related clerical...
- The Villages, FL (20 miles from Ocala, FL)
- 4 days ago
- The Villages, FL (20 miles from Ocala, FL)
- 4 days ago
Within the spirit of "Making People's Dreams Come True", this position is responsible for scheduling appointment, giving information to callers, taking dictation, and otherwise relieving officials...
ADMINISTRATIVE ASSISTANT I - 60047173 Date: Jun 5, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (....
Overview We are PepsiCo! At PepsiCo, we’re a global community of innovators, leaders, and change-makers. With iconic brands like Lay’s, Quaker, Pepsi, and Gatorade, we’ve been shaping the market...
Bilingual (Eng/Spa) Administrative Assistant / Receptionist
- Wildwood, FL (24 miles from Ocala, FL)
- 9 days ago
- Wildwood, FL (24 miles from Ocala, FL)
- 9 days ago
Administrative Assistant Schedule: M-F, 8-5pm with possible overtime opportunities Hourly position Reports to: HR Manager The Administrative Assistant will provide administrative support to ensure efficient...
Proficiency in MS Office Skills and Qualifications High School Diploma Minimum of two years' experience as a previous administrative assistant....
Miracle-Ear, part of Amplifon, the global leader in retail hearing solutions, is expanding its team of Patient Care Coordinators. We are seeking passionate, driven individuals who are committed to...
Care Coordinator (Medical Receptionist/PSR)
- The Villages, FL (20 miles from Ocala, FL)
- 18 days ago
- The Villages, FL (20 miles from Ocala, FL)
- 18 days ago
Overview Lake Centre For Rehab, a member of the Confluent Health family, is looking for a Full Time Front Desk Medical Receptionist to join our Lake Sumter team! Clinic Location: 910 Old Camp Rd...
- The Villages, FL (20 miles from Ocala, FL)
- 22 days ago
- The Villages, FL (20 miles from Ocala, FL)
- 22 days ago
Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary,...
Administrative Assistant II - Child Welfare
- Wildwood, FL (24 miles from Ocala, FL)
- 24 days ago
- Wildwood, FL (24 miles from Ocala, FL)
- 24 days ago
JOB SUMMARY: The Administrative Assistant II is responsible for providing administrative and general clerical support to Initial and Re-Licensing units....
- Wildwood, FL (24 miles from Ocala, FL)
- 25 days ago
- Wildwood, FL (24 miles from Ocala, FL)
- 25 days ago
Administrative Assistant This is a Full Time position, Monday - Friday Are you a people person with a passion for providing exceptional service? Look no further!...
The Equine Division is looking for an Administrative Assistant to work 5 days a week out of their Ocala, FL office....
Demographic Data for Ocala, FL
Moving to Ocala, FL? Find some basic demographic data about Ocala, FL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Ocala, FL
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Ocala, FL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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