Administrative Assistant Jobs in Gainesville, FL
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Requisition No: 852221 Agency: Agency for Persons with Disabilities Working Title: OPS ADMINISTRATIVE ASSISTANT - 67910128 Pay Plan: Temp Position Number: 67910128 Salary: $15.00 HOURLY Posting Closing...
Description Introduction Do you have the career opportunities as a(an) Unit Secretary you want with your current employer? We have an exciting opportunity for you to join HCA Florida North Florida...
Classification Title: Administrative Assistant II Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education...
Administrative Specialist II - UF Clinical and Translational Science Institute (CTSI)
- Gainesville, FL
- 2 days ago
- Gainesville, FL
- 2 days ago
Classification Title: Administrative Specialist II Job Description: The UF Health - Precision Health Research Center (PHRC) located in The Villages, FL, hosted within the Clinical and...
Administrative Specialist III - UF Clinical and Translational Science Institute (CTSI)
- Gainesville, FL
- 2 days ago
- Gainesville, FL
- 2 days ago
Classification Title: Administrative Specialist III Job Description: The UF Health - Precision Health Research Center (PHRC) located in The Villages, FL, hosted within the Clinical and...
Classification Title: Administrative Spec I Classification Minimum Requirements: Bachelor's degree; or an equivalent combination of education and relevant experience.
Job Description: The Administrative Assistant I, herein described, reports directly to the Manager-Health Administration of Oral Diagnostic Sciences....
Medical Office Assistant MOA - Northeast Georgia Physicians Group NGPG - Physiatry - FT Days
- Gainesville, FL
- 3 days ago
- Gainesville, FL
- 3 days ago
Job Category: Physician Services / Physician Clinics Work Shift/Schedule: 8 Hr Morning - Afternoon Northeast Georgia Health System is rooted in a foundation of improving the health of our...
- Alachua, FL (16 miles from Gainesville, FL)
- 3 days ago
- Alachua, FL (16 miles from Gainesville, FL)
- 3 days ago
It's inspiring to work with a company where people truly BELIEVE in what they're doing! When you become part of the Chapters Health Team, you'll realize it's more than a job. It's a mission. We're...
Other duties as assigned The Administrative Assistant will be cross-trained to assist in all areas of the office during peak workload periods....
Job Type Full-time Description Join our dynamic team as a Corporate Administrative Assistant!...
Busy chiropractic office has immediate hiring need for a full time receptionist. Position has the following job duties: answering phones, greeting walk-ins, conducting office tours with new...
Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience....
Classification Title: Administrative Specialist II Classification Minimum Requirements: Bachelors degree and three years of appropriate experience or an equivalent combination of education and...
Classification Title: Administrative Assistant III Job Description: Administrative/Clerical support to the Associate Dean for Research and Innovation in the College of Engineering; maintains calendar...
Demographic Data for Gainesville, FL
Moving to Gainesville, FL? Find some basic demographic data about Gainesville, FL below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Gainesville, FL
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Gainesville, FL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- Meeting Minutes
- Travel Arrangements
- Calendaring
- E-Filing
- Dictation
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Office Procedures
- Requisitions
- Grammar
- Word Processing
- Faxing
- Front Office
- Ordering Supplies
- Spreadsheets
- Purchase Orders
- Associates
- Calendar Management
- Scheduling Appointments
- File Management
- Transcription
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Office Management
- Medical Records
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Documentation
- Microsoft PowerPoint
- English
- Regulations
- Multitasking
- Microsoft Office
- Policy Development
- Inventory Management
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »