Administrative Assistant Jobs in Oro Valley, AZ
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Paralegal / Legal Assistant II Supporting the US Attorney's Office
- FSA Federal
- Tucson, AZ (8 miles from Oro Valley, AZ)
- 2 hours ago
- FSA Federal
- Tucson, AZ (8 miles from Oro Valley, AZ)
- 2 hours ago
Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the...
Administrative Assistant II - CHFS
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 4 hours ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 4 hours ago
The Administrative Assistant II position differs from the Administrative Assistant I position due to a higher-level complexity of duties....
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 5 hours ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 5 hours ago
PURPOSE AND SCOPE: The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management. PRINCIPAL DUTIES AND RESPONSIBILITIES: Performs basic...
Administrative Assistant - Emergency Systems (Effective 2025-2026 SCHOOL YEAR)
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 17 hours ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 17 hours ago
SUMMARY Acts on administrative decisions and provides confidential secretarial or office support. May have additional functions specific to area of assignment. MINIMUM REQUIREMENTS Four (4) years...
Office Assistant (Effective 2025-2026 SCHOOL YEAR)
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 2 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 2 days ago
SUMMARY Performs a variety of general office work including typing, filing, maintaining personnel, student or fiscal records and receptionist duties in support of a TUSD school or department...
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 2 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 2 days ago
ADMINISTRATIVE ASSISTANT 3 Job Location: Division of Developmental Disabilities 1455 South Alvernon Way, Tucson, Arizona 85711 Posting Details: Salary: $29,008.10 - $40,523.81 Grade: 17 Closing Date...
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 3 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 3 days ago
The Tucson Police Department currently has three vacancies for the Administrative Assistant position....
Medical Secretary for Carondelet Western Neuro
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
Medical Secretary for Carondelet Western Neuro Tucson Physician Group Holdings - 3.5 Tucson, AZ Job Details Full-time Estimated: $35.4K - $49K a year 1 day ago Qualifications Medical office...
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
The Administrative Assistant II position differs from the Administrative Assistant I position due to a higher-level complexity of duties....
Administrative Specialist II - Technical Services and Engineering Division
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
Summary Department - Regional Wastewater Reclamation Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring...
ADMINISTRATIVE ASSISTANT/SCHOOL OFFICE AIDE (Full or Part-Time Position) - Tucson
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 6 days ago
ADMINISTRATIVE ASSISTANT/SCHOOL OFFICE AIDE (Full or Part-Time Position) - Tucson POSITION SUMMARY: Under the direct supervision of the Lead Teacher, this position is responsible for maintaining school...
Office Assistant - Brichta Infant Early Learning Center (Effective 2025-2026 SCHOOL YEAR)
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 10 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 10 days ago
SUMMARY Performs a variety of general office work including typing, filing, maintaining personnel, student or fiscal records and receptionist duties in support of a TUSD school or department...
Administrative Specialist II - Detainee and Crisis Systems
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 10 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 10 days ago
Summary Department - Detainee and Crisis Systems Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring...
Administrative Asst/Exec. Asst 5 - 110341
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 11 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 11 days ago
Job Description: Job Title: Senior Executive & Administrative Assistant Job Summary: The Senior Executive & Administrative Assistant provides high-level administrative support to senior leadership within...
Remote WorkAdministrative Specialist I - Real Property
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 12 days ago
- Tucson, AZ (19 miles from Oro Valley, AZ)
- 12 days ago
OR: One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional administrative classification....
Demographic Data for Oro Valley, AZ
Moving to Oro Valley, AZ? Find some basic demographic data about Oro Valley, AZ below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
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Salary for Administrative Assistant Jobs in Oro Valley, AZ
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Oro Valley, AZ offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Clerical Support
- E-Filing
- Meeting Minutes
- Calendaring
- Travel Arrangements
- Legal Document Preparation
- Dictation
- Ged
- Expense Reports
- Legal Assisting
- Office Procedures
- Grammar
- Word Processing
- Requisitions
- Front Office
- Ordering Supplies
- Faxing
- Spreadsheets
- Purchase Orders
- Calendar Management
- Transcription
- Scheduling Appointments
- File Management
- Business Correspondence
- Discretion
- Proofreading
- General Office Duties
- Reception
- Administrative Skills
- Office Management
- Patient Care
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Typing
- Prioritizing
- High School Diploma
- Microsoft Outlook
- Filing
- Data Entry
- Events
- Education Experience
- Documentation
- Inventory Management
- Regulations
- Multitasking
- Microsoft PowerPoint
- Microsoft Office
- Policy Development
- Problem Solving
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
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