Bookkeeper/Clerk

Login to Apply Bookkeeper/Clerk

JOB STATUS: UNTIL FILLED POSTING DATE: 06/02/2026 POSTING NUMBER: 00007866 LOCATION: Transportation POSITION TITLE: Bookkeeper/Clerk

JOB DESCRIPTION:

Primary Purpose: To provide clerical and financial support for the Transportation Department, ensuring accurate processing of accounts payable/receivable, contracts, and financial records in compliance with district policies, K-12 procedures, and regulatory requirements. This position requires consistent communication with Accounts Payable, vendors, and internal staff to maintain accurate and timely financial operations.

RESPONSIBILITIES:

Major Responsibilities and Duties:

• Greet visitors, answer and direct calls, and provide general clerical support.
• Serve as the primary liaison between Transportation and Accounts Payable.
• Communicate with vendors regarding invoices, payments, and account balances.
• Verify, code, and process all invoices, ensuring accuracy and compliance with district procedures.
• Maintain organized and thorough records of invoices, contracts, and financial documentation.
• Process purchase orders, direct pay requests, and contract payments.
• Monitor and track expenditures, ensuring alignment with budget allocations.
• Reconcile purchase card statements and resolve discrepancies.
• Maintain and track transportation-related contracts (e.g., services, equipment, and vendors).
• Assist with budget preparation, tracking, and end-of-year closeout processes.
• Process budget transfers and maintain accurate financial records.
• Provide financial reports and updates to Transportation leadership as requested.
• Maintain inventory records for office and operational supplies.
• Ensure compliance with district policies, K-12 financial procedures, and audit requirements.
• Record capital outlay expenditures.
• Attend workshops and training for professional development.
• Maintain confidentiality of sensitive financial and personnel information.
• Demonstrate regular and reliable attendance.
• Perform other duties as assigned by the supervisor or designee.

EXPERIENCE: QUALIFICATIONS:

Minimum Education/Certification:

• High school diploma or GED
• 18 college hours or three years of clerical/financial experience preferred
• Experience in bookkeeping, accounting, or school finance preferred
• Valid Texas driver's license
• Eligible for coverage under the district's vehicle insurance program

Special Knowledge/Skills:

• Strong organizational skills and attention to detail
• Knowledge of accounts payable/receivable processes
• Familiarity with K-12 financial procedures and compliance requirements
• Ability to manage contracts, invoices, and financial documentation
• Proficiency in Microsoft Office and financial/accounting systems
• Effective communication and interpersonal skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

OTHER INFORMATION:

Equipment Used:

Computer, printer, scanner, calculator, telephone (multi-line and cell phone), copier, fax machine, and other standard office equipment.

Working Conditions:

Moderate lifting (15-44 pounds), repetitive hand motions, prolonged computer use, and occasional standing or walking. Work is primarily in an office environment with frequent interaction with staff, vendors, and departments.

JOB CONTACT INFORMATION:

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

GROUP / GRADE: Wage/Hour Status: Hourly; Reports To: Director of Transportation; Date Revised: June 2026 SALARY: Pay Grade: 5 DAYS: 230