Clerk - Attendance

Job Title: Clerk - Attendance

Exemption Status/Test: Nonexempt

Reports to: Principal

Date Revised: 10/1/2025

Dept./School: Assigned Campus

Pay Grade: PG 4

Work Days : 205

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, and Public Education Information Management System (PEIMS) data.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Experience:

3 years data entry experience

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into an established database and verify accuracy according to prescribed procedures.
2. Assist parents, students, and faculty with questions regarding student attendance.
3. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrators.
4. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

1. Assist in the campus office as needed.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.