Part Time Administrative Assistant

Job Summary

Our client is seeking a reliable and detail-oriented Part Time Administrative Assistant for a temporary front desk support opportunity in Davis, CA. This role is ideal for an administrative professional who enjoys being the first point of contact, keeping daily office operations organized, and supporting a variety of clerical and coordination tasks.

The Part Time Administrative Assistant will provide coverage while the Office Coordinator is on leave, helping maintain a welcoming, professional, and well-organized office environment. This is a great opportunity to work with a collaborative team, contribute to smooth day-to-day operations, and support meetings, events, mailings, shipping, and general office projects. Candidates who enjoy a positive team setting, structured administrative work, and a consistent part-time schedule are encouraged to apply.

Key Responsibilities

- Greet staff, vendors, and visitors at the front desk while maintaining a professional reception area.
- Answer and direct incoming phone calls, take messages, and route inquiries appropriately.
- Coordinate office lunches, meetings, and related logistics to support team activities.
- Assist with spring retreat event planning, scheduling support, and administrative preparation.
- Scan, file, organize documents, prepare mail merges, print materials, and support mailings.
- Manage FedEx label and shipping requests, Enterprise car rental reservations, and other daily administrative tasks or special projects.

Compensation and Benefits

- Pay range: $18 to $23 per hour.
- Job type: Contract/Temporary.
- Schedule: Part-time, 25 hours per week.
- Work hours: Monday through Friday, 9:00 AM to 2:00 PM.
- Schedule may be flexible to 2:30 PM or 3:00 PM with an unpaid lunch.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide temporary front desk and reception support.
- Coordinate office lunches, meetings, event planning tasks, mailings, and shipping requests.
- Support scanning, filing, document organization, printing, and special administrative projects.
- Assist with car rental reservations and other office coordination needs.

- 3 to 5 years of administrative, clerical, front desk, office assistant, or related support experience.
- Strong attention to detail with the ability to organize documents, track requests, and complete tasks accurately.
- Professional communication skills for greeting visitors, answering phones, and working with internal teams and vendors.
- Ability to manage multiple priorities in a busy office environment while maintaining a helpful and composed approach.
- Comfortable using standard office equipment and common administrative tools for printing, scanning, filing, mailing, and scheduling support.
- Dependable, punctual, and able to maintain a consistent part-time weekday schedule.

Preferred Qualifications

- Previous experience providing temporary office coverage, front desk support, or office coordinator backup.
- Experience coordinating meetings, lunches, events, mail merges, shipping labels, or car rental reservations.
- Familiarity with FedEx shipping processes and Enterprise car rental coordination is helpful.