Administrative Specialist

The Superior Court of California, County of Butte is now accepting applications for: Administrative Specialist

**Application Deadline: June 15, 2026 - 11:59 PM** About the Community : Butte County Superior Court is located in beautiful Northern California, where the valley floor meets the Sierra Nevada and Cascade mountains, approximately 1.5 hours north of Sacramento. At over 1,600 square miles and with a population of approximately 225,000, Butte County is full of natural beauty and provides endless recreational opportunities. It is home to one of the largest municipal parks in the country, Bidwell Park, which boasts over 3,600 acres of hiking and mountain bike trails, swimming holes, picnic areas, golf and disc golf courses, and more! Outdoor adventures also await in places like Lake Oroville, Feather Falls, Table Mountain, and Lassen and Plumas National Forests which border the county to the east. In the countys urban center of Chico, youll find a vibrant downtown, art, culture, unique restaurants, music, and weekly farmers markets. Right in the center of it all is the CSU, Chico campus, which provides a stunning backdrop and a variety of events and activities throughout the year. About the Court: Butte County Superior Court is a unified superior court operating two facilities, one courthouse in Chico, and another courthouse in the county seat of Oroville. All legal, operational, and administrative functions of the court are governed by the Presiding Judge and the Court Executive Officer. The court has thirteen judicial officers, or eleven judges and two commissioners, and approximately 135 support staff. Despite its size, Butte is recognized throughout the state as a leader in many court collaborations, including self-help services, case management system consortiums, our highly acclaimed and model civic outreach program, and numerous multi-court employee education events. Butte County is home to a community with diverse needs, and the court continually adapts to provide effective and reliable access to justice.

The Position:

This classification performs a wide variety of detailed, technical and confidential clerical, administrative and judicial support duties; assists in analyzing and resolving court administrative and operational issues; and performs related duties as assigned. The following duties are typical of those performed by the incumbent in this classification; however, other duties may also be required.

• Performs direct administrative support for Judicial Officers and Court Administration, including but not limited to composing correspondence.
• Performs administrative duties such as filing, copying, scheduling meetings and making travel arrangements for Judicial Officers and Court staff.
• Performs complex clerical work requiring a thorough knowledge of policies, procedures, terminology and other applicable regulations of a government agency.
• Prepares a variety of documents (e.g., memoranda, reports, forms, spreadsheets, agendas, meeting minutes, resolutions, directives, and ordinances).
• Maintains and reviews records.
• Coordinates and assists with Court outreach events.
• Performs duties with a high level of competency in the use of business software, including word processing, desktop publishing, spreadsheet applications and databases.
• Performs procurement-related duties, including assisting with RFQs/RFPs and the drafting, reviewing, processing and maintaining of contracts.
• Orders, receives, inventories, and distributes shipments of books, office supplies and equipment
• Conducts daily reporting of facilities issues to the Judicial Council of California.
• Acts as a receptionist, answering telephones, routing calls, taking messages, and greeting and directing visitors.
• Provides information to the public, employees, and officials calling or visiting Court Administration; responds to general and complex inquiries pertaining to the Court and provides assistance to both internal and external customers including the public in accessing court services and programs.
• Acts as liaison for the Grand Jury.
• Acts as a liaison to other Court divisions, governmental agencies, and other parties with interest in the trial court system.
• Provides liaison and staff support to a variety of committees and work groups.
• Researches information and collects, compiles, verifies and interprets data for internal studies and external surveys.
• Assists in gathering, tabulating and analyzing data and information for statistical reporting utilizing computer software applications.
• Assists with administrative projects including those requiring statistical research, budget analysis, review of organizational policies, procedures, staffing, facilities and other administrative matters.
• Uses personal computer to input or retrieve data and prepare reports.
• Compiles and processes confidential materials.
• Interprets, applies and explains laws, rules and regulations, policies and procedures.
• Assists with the review of existing and proposed local, State and Federal legislation for impact on the Court's activities.

Knowledge of :

• Mathematics, spelling, and grammar
• Researching, preparing and presenting reports
• Principles and practices of record keeping
• Modern office methods and practices
• Statistical record keeping and interpretation
• Computer technology, office productivity software and the use of desktop computers
• Common office machines and their operation
• Business English, including vocabulary, correct grammatical usage, spelling and punctuation

Ability to :

• Deal tactfully and courteously with the public, vendors, other judicial partners and government agencies, Court employees and Judicial Officers
• Make decisions regarding procedural matters without immediate supervision
• Perform difficult and responsible clerical and administrative work with speed and accuracy and minimal supervision
• Utilize computer technology, including desktop computer; and software applications, including word processing, spreadsheet applications, database and desktop publishing
• Learn, interpret and explain laws, rules, regulations, and procedures
• Analyze data and information and present ideas effectively
• Communicate effectively, orally and in writing
• Work cooperatively with those contacted in the course of work
• Safeguard sensitive information and maintain confidentiality
• Assess and prioritize multiple tasks, projects and demands
• Maintain composure and represent the Court professionally in highly visible events
• Follow oral and written directions and instruction
• Use good judgement
• Work in a fast-paced, sometimes stressful environment
• Travel between Court facilities when required

Any combination of education, training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education & Experience:
Two (2) years of increasingly responsible clerical and/or administrative experience.

An Associate Degree in Public or Business Administration, or a closely related field, from an accredited college or university may be substituted for one year of the required experience.
Additional Information Criminal History Requirement: Candidates are required to pass a criminal history background check. Transportation Requirement: Possession of a valid California Class C driver's license may be required or the ability to provide alternate transportation that meets job requirements. Physical Requirements: The physical requirements described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Personal mobility to work in various office settings, locations and in confined work spaces; manual dexterity to use computers and standard office equipment; ability to lift and carry items occasionally weighing up to twenty-five (25) pounds; pushing objects weighing up to 200 pounds and pulling objects weighing up to 100 pounds; physical ability to sit for extended periods of time; stoop, reach overhead, bend, crawl, climb stairs and occasionally climb ladders to access equipment; vision which can be corrected to a level sufficient to read hand-written, typed and computer generated information and data, as well as computer terminal displays; hearing and speech ability sufficient to enable communication by telephone and in person. Work Environment: While performing the responsibilities of this classification, the following work environment characteristics are representative of the environment an employee will encounter. Incumbents will perform work inside of buildings, in an office environment and in a controlled environmental facility, with little exposure to outdoor temperatures, dirt, or dust. The working conditions are typically quiet but may be loud at times at some locations and will require working alone or closely with others. The noise level and traffic level in the work environment are similar to a busy office. This role requires heavy use of a computer or laptop, including keyboard and mouse, and routine use of other standard office equipment. Travel to visit other branches within the county, or neighboring counties, and travel to attend professional meetings and trainings in and outside of the county may be required on a frequent basis. Normal court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Projects, maintenance work, and other position duties which impact court operations may necessitate this position working beyond normal business hours or on the weekend. Alternate work shifts may occur. Disclaimer: This document is intended to describe the general nature and level of work performed by an incumbent assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of incumbents so classified. Reasonable accommodations may be available to a qualified individual with a disability which will enable them to perform the essential functions of the classification. Application Process Please submit a complete online application, including responses to the required supplemental questions , at style="color: inherit; font-style: normal; text-indent: 0">. Applications will not be accepted by other means. This recruitment will remain open until June 15 , 2026 , at 11:59 PM . The best-qualified candidates will be selected to advance to an interview.