Executive Assistant

A premier global investment firm is seeking a high-caliber Executive Assistant to provide primary 1:1 support to a Senior Portfolio Manager, who is essentially a C-Suite Executive. This is a "plug and play" role for a seasoned professional who thrives in a fast-paced, global finance environment. You will be the central pillar of this executive's professional life, working alongside a Chief of Staff and a dedicated Personal Assistant to ensure seamless operations across all time zones. Compensation : $150,000 - $250,000 base range + discretionary bonus + top-tier benefits package, PTO, 401k match Hours : 8:00 AM - 6:00 PM with a "24/7 Mindset": Given the executive's global travel schedule, you must be flexible and reachable after hours to handle urgent changes across various time zones. Location : Midtown NYC (Hybrid: 4 Days Onsite / 1 Day Remote) Core Responsibilities Include: Masterful Calendar Management: Act as the strategic gatekeeper for a back-to-back schedule. You will prioritize high-volume requests via Outlook with precision and foresight. Complex Global Logistics: Coordinate heavy, often sporadic, international and domestic travel. This includes detailed itineraries, visas, and 24/7 monitoring of travel shifts across global time zones. High-Touch Liaison: Serve as the primary point of contact for internal and external stakeholders, ensuring unwavering professionalism and absolute discretion. Operational Excellence: Manage complex expenses, maintain detailed compliance/tax logs, and oversee the executive's tech/comms (phones, etc.). Tactical Execution: No task is too large or small. You will prepare high-level presentation materials and agendas one moment and ensure the executive has coffee between back-to-back meetings the next. Candidate Profile Significant experience (7-10+ years) in a 1:1 senior-level support role, ideally within Finance or a similarly high-pressure sector. A proven track record of stability and commitment in previous roles. Proficiency in Microsoft Outlook is mandatory. Familiarity with Excel, Word, and PowerPoint for reporting and presentations. An intuitive ability to anticipate needs before they arise and solve complex logistical puzzles independently. While a degree is not required, exceptional written and oral communication skills are essential. Please submit your resume to apply!