Executive Assistant

Multi-site Dermatology Group Seeks Executive Assistant Portsmouth, NH

Optima Dermatology is recruiting an Executive Assistant to join our Practice Support Center, based in Portsmouth, NH.

Position Details:

We are looking for an Executive Assistant to perform a variety of administrative and research tasks in support of our executive team. Responsibilities include managing calendars, making travel arrangements, and executing on a wide variety of research projects. To be successful in this role, the candidate will be well-organized, have great time management skills and be able to work with limited guidance.

Responsibilities:

Act as the point of contact among executives, employees, clients, and other external partners

Manage information flow in a timely and accurate manner

Manage executives' calendars and setup meetings, as well as coordinating Board meetings, recurring leadership meetings, and company wide recurring meetings

Make travel and accommodation arrangements

Track and manage expenses

Assist with coordination and tracking of company events

Conduct and compile research projects

Input, maintenance, and reporting of contacts/records in the company's CRM

Act as an office manager by keeping up with office supply inventory

Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable

Provide back-up support for other staff members and Management

Triage and respond to miscellaneous requests from key stakeholders

Organize and mail gifts, letters and thank you packages

Assist CEO and Chief Growth Officer with personal requests and matters

Qualifications:

Bachelor's Degree

Work experience as an Executive Assistant or other administrative role preferred

Technologically savvy

Experience with Project Management systems, CRM (Salesforce), Asana, and other applications

Excellent MS Office skills

Excellent, highly professional written and verbal communication skills

The ability to multi-task and prioritize job duties; ability to manage requests from several key stakeholders

Outstanding organizational and time management skills; anticipate problems and respond proactively

Must be able to complete tasks with accuracy and attention to detail

Handles matters proactively and expeditiously and follows through on projects to successful completion

Ability to solve problems within the scope of the role

Ability to work independently with minimal supervision

Ability to effectively present information to senior management

Discretion and confidentiality

About Optima Dermatology

Optima Dermatology is revolutionizing skin care. We take great pride in offering convenient access to expert dermatological care and providing an exceptional experience for our patients. Our commitment and service to our patients starts with our team. We are growing rapidly and looking for key team members who believe in our mission and want to make a difference in the lives of our patients. We foster an environment that is fun and hardworking and promise you will work alongside amazing colleagues who you are proud to call your teammates.