Executive Assistant

Looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our Head of Operations. This role is ideal for someone who thrives in a dynamic entrepreneurial environment, enjoys wearing multiple hats, and can seamlessly balance executive support, operational coordination, and event logistics.

Responsibilities

Executive & Administrative Support

Manage complex calendars, scheduling, and meeting coordination for the Head of Operations
Coordinate travel arrangements, itineraries, and expense reporting
Prepare presentations, reports, documents, and internal communications
Track action items and help manage priorities across departments
Serve as a point of contact between leadership, vendors, and internal teams
Assist with general office management and operational support as needed
Shopify & E-Commerce Support

Assist with administrative tasks related to Shopify operations
Support product launches, inventory updates, and website maintenance coordination
Help organize product data, promotions, and reporting
Coordinate with marketing, fulfillment, and customer service teams to ensure smooth execution
Monitor order issues and assist with operational follow-up when needed
Event Coordination

Support planning and execution of company events, pop-ups, trade shows, photoshoots, and brand activations
Coordinate vendor communications, timelines, logistics, and materials
Assist with travel and accommodations for events
Help manage event budgets, invoices, and schedules
Provide on-site support during events when necessary
Qualifications

1+ years of experience in an Executive Assistant, Operations Coordinator, or Administrative role
Experience supporting senior leadership preferred
Familiarity with Shopify or e-commerce platforms strongly preferred
Exceptional organizational and multitasking skills
Strong written and verbal communication skills
Proficiency in Google Workspace, Microsoft Office, and project management tools
Ability to work independently, anticipate needs, and problem-solve proactively
Comfortable in a fast-moving startup or growing brand environment
Interest in beauty, wellness, or consumer products is a plus

This role is 100% on site.