Grants Administrator

Under the direction of the Budget Manager, coordinates and administers the Citys grant program
activities across the organization. Primary responsibilities include researching and identifying grant
funding opportunities, preparing and submitting grant applications, administering awarded grants, and
coordinating with the Finance Department on grant reporting, compliance requirements, financial
administration, and grant closeout activities.

Works collaboratively with City departments to identify funding opportunities and gather information
necessary to support grant applications and grant administration requirements. Coordinates with the
City Managers Office regarding strategic funding priorities, budget needs, and projects or initiatives
that may qualify for grant funding. Works closely with the Finance Department on reimbursement
requests, audits, reporting requirements, compliance activities, and other grant-related financial
matters. Maintains communication and coordination with federal, state, regional, and local funding
agencies regarding grant requirements, reimbursements, reporting, and compliance matters.(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Coordinates and administers grant programs and grant-related activities across City departments and divisions.
• Researches and identifies local, state, federal, and private grant opportunities that support City priorities, operational needs, and capital initiatives.
• Works collaboratively with executive leadership, the budget team and City departments to identify, prioritize, and pursue grant funding opportunities.
• Prepares and submits grant applications in coordination with City departments for a variety of funding programs and agencies.
• Manages awarded grants including reimbursements, reporting requirements, budget tracking, compliance monitoring, amendments, and closeout activities.
• Coordinates with the Finance Department regarding grant-related financial reporting, reimbursements, audits, compliance requirements, and fiscal administration.
• Maintains communication and working relationships with federal, state, regional, and local funding agencies, consultants, and external partners.
• Researches and maintains knowledge of, funding trends, regulatory changes, and best practices in grant administration.
• Prepares reports, presentations, and updates for departments, executive leadership, and City Council as needed.
• Researches, compiles, and analyzes financial, operational, demographic, and statistical information from City systems, outside agencies, and publicly available sources.
• Uses Microsoft Office, Google Workspace, financial systems, grant portals, and other software utilized by the City.
• Assists with the Citys annual budget process and related assignments as needed.
• Performs other job-related duties as assigned.

Typical Physical/Mental Demands/Working Conditions
Work is generally performed in an office environment with frequent use of computers and standard office equipment. Requires the ability to communicate effectively, manage multiple projects simultaneously, and meet deadlines. May involve occasional evening meetings, early morning meetings, or limited travel for training, conferences, or grant-related activities.
Education: Graduation from an accredited college or university with a bachelors degree in public administration, business administration, finance, accounting, or a related field.

Experience: Two (2) years of progressively responsible experience in grant administration, grant management, grant compliance, grant writing, or closely related work is required. Experience coordinating federal or state grants within a governmental or public sector environment is preferred. Experience with public safety related grant programs preferred.

Licenses and or Certification:
Valid Utah Driver License or ability to obtain one within a reasonable time after hire. Knowledge of:

• Federal, state, and local grant programs, procedures, and compliance requirements
• Government budgeting, financial administration, and public procurement practices
• Research methods, data analysis, and record keeping principles
• Applicable federal, state, and local laws, regulations, and reporting requirements
• Microsoft Office, Google Workspace, spreadsheets, databases, and grant management systems
• Effective customer service, communication, and public relations practices

Skills in:

• Grant research, writing, administration, and compliance tracking
• Managing multiple projects, deadlines, and priorities simultaneously
• Researching, compiling, and analyzing financial and operational information
• Preparing clear and accurate reports, documentation, and correspondence
• Communicating effectively verbally and in writing
• Building collaborative working relationships with departments, agencies, and stakeholders

Ability to:

• Interpret and apply grant requirements, regulations, and policies
• Work independently with limited supervision while coordinating with multiple stakeholders
• Maintain accurate records and organized documentation
• Exercise sound judgment, professionalism, and diplomacy in challenging situations
• Use standard office equipment and software applications necessary to perform assigned duties