Elementary Secretary (Milam)

POSITION: Elementary Secretary

EXEMPT STATUS: Non-Exempt

NUMBER OF DAYS: According to district approved calendar

DEPARTMENT : Assigned Campus

REPORTS TO: Principal

SUPERVISES: None

EDUCATION:

• High School Diploma or GED

EXPERIENCE:

• Two years of prior secretarial or clerical experience.

Position Function/Purpose

An Elementary Secretary shall carry out all school related activities as directed by the principal. The secretary shall facilitate the efficient running of the school office and foster good public relations.

Essential Functions

1. Handling any and all correspondence of the principal

2. Answering and screening all phone calls of the principal and relaying messages

3. Keeping a calendar of appointments for the principal

4. Prepare reports for the principal as directed

5. Post all announcements regarding the school schedule

6. Meet and deal with parental concerns

7. Directing student problems to the proper personnel

8. Handle all bookkeeping responsibilities

9. Order supplies for the school

10. Key in necessary information on the computer

11. File all materials as directed by the principal

12. Collect and keep all material that deals with campus personnel

13. Ensure confidentially when requested

Qualification Requirements

1. High School Diploma or GED

2. Prior secretarial or clerical experience

3. Basic computer knowledge

4. Filing skills

5. Good telephone communication skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary while performing the duties of this job.

1. Moderate to heavy lifting (15-44 lbs.)

2. Moderate carrying (15-44lbs)

3. Standing

4. Repeated bending

5. Ability to distinguish colors

6. Visual requirements

7. Regular attendance required.

Equipment used

1. Typewriter

2. Computer and printer

3. Adding Machine

4. Copy Machine

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

1. Inside and Outside

2. Protracted or irregular hours of work

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

Revision Date

11/01/2023

All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information.

Midland Independent School District provides equal employment opportunities to all employees and applicants for

employment and prohibits discrimination and harassment of any type without regard to race,

color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status,

sexual orientation, gender identity or expression, or any other characteristic protected by

federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring,

placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.