Executive Assistant to Vice Provost for Faculty Affairs

Position Details Advertising/Posting Title:
Executive Assistant to Vice Provost for Faculty Affairs

Posting Summary:
The selected candidate will provide comprehensive administrative support to the Vice Provost for Faculty Affairs. Key responsibilities include coordinating annual faculty personnel actionssuch as reappointment, promotion and tenure reviews, sabbatical requests, Emeriti appointments, and New Faculty Orientationas well as supporting general faculty recruitment, recognition initiatives, and additional personnel actions. The role also encompasses supporting professional development programs for both faculty and academic administrators, assisting with the Comprehensive Faculty Mentoring Program, and supporting the Retired Faculty and Administrative Officers Organization.

The ideal candidate will demonstrate exceptional customer service acumen and possess a strong track record of effective collaboration with individuals and teams. This position requires proficiency in consulting the University Manual, University policy documents, and United Academics Collective Bargaining Agreements as appropriate. A commitment to learning new technological tools and software that enhance office productivity, outstanding organizational skills, event planning expertise, and the ability to manage multiple priorities within tight deadlines are essential for success in this role.

Minimum Qualifications (or equivalent combination of education and experience):
Associates degree in related field and a minimum of five years related experience, working knowledge of software applications used to support area operation, and familiarity with internet resources required.

Desirable Qualifications:
Excellent customer service skills and proven ability to collaborate effectively with individuals and teams. Resourcefulness in consulting appropriate staff or university policy documents, as necessary. Willingness to learn new technological software and systems that enhance office efficiency. Demonstrated ability to multi-task and adhere to frequent and consequential timelines and deadlines. Maintains a high level of organization and successfully manages event planning logistics.

Anticipated Pay Range:
$31/hour -$35/hour

Other Information:

Special Conditions:
A probationary period may be required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA:
Non-Exempt

Union Position:
No

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location:
Burlington, Vermont, United States

Job Open Date:
05/11/2026

Job Close Date (Jobs close at 11:59 PM EST.):

Open Until Filled:
No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVMs mission and advancing Our Common Ground values through the execution of their job duties.

Position Information Position Title:
Univ Ops Administration OC4 N

Posting Number:
S6092PO

Department:
VP Faculty Affairs/30015

Position Number :
017615

Percent of Full-Time:
1.0

Standard Hours at 1.0 FTE:
37.5

Term (months per year):
12