Executive Administrative Coordinator

The Executive Administrative Coordinator serves as a key operational support to Spectrum s Executive Leadership Team, Director of Human Resources, Board of Directors, and various committees. This is an executive level administrative role requiring a high degree of professionalism, discretion, and organizational skill. The ideal candidate is proactive and detail-oriented, able to manage competing priorities with ease, and trusted to handle sensitive information with confidentiality. You will be a central point of coordination across the organization, keeping leadership running smoothly, governance on track, and day-to-day operations well supported. This is a full time exempt position with an annual salary range of $55,000 - $65,000 and is eligible for a robust benefits package; including health, HRA, dental, vision, life insurance, STD, LTD, accruedvacation, accrued health leave, and a 403(b) retirement plan.

Please submit a cover letter and resume by May 29, 2026 to be considered for this position.

Essential Functions

Executive & Leadership Support

Provide administrative support to the Executive Leadership Team and Director of Human Resources

Coordinate Executive Leadership Team meetings, agendas, and scheduling

Support special projects as assigned by the Executive Director

Board & Committee Coordination

Schedule and support Board of Directors meetings

Prepare and distribute board packages

Record and distribute committee minutes; coordinate committee logistics

Human Resources Support

Assist with the hiring process, including:

Screening and scheduling interviews

Conducting reference checks

Coordinating systems training for new hires

Schedule and track staff trainings

Development & Donor Relations

Open mail and accurately log cash receipts

Provide data entry and administrative support to the Development Team

Schedule donor meetings

Communications & Office Operations

Monitor and manage the general Spectrum mailbox and voicemail

Coordinate volunteer requests and in-kind donations

Knowledge and Skills Required

Minimum of 3-5 years of experience in a busy office environment

Experience working with SharePoint preferred; ability to learn new software required

Strong written, verbal, and listening communication skills

Excellent organizational and time management skills, including the ability to adapt to shifting priorities and meet deadlines

Ability to analyze situations and determine appropriate courses of action

Ability to maintain appropriate professional boundaries with clients and staff

Ability to work both independently and as part of a team

Ability to relate effectively to a wide range of people, including youth

Ability to maintain confidentiality in accordance with Spectrum s policies

Ability to handle crisis calls calmly and professionally

Commitment to diversity, equity, and inclusion across all dimensions

Willingness to participate in required trainings

Work Environment

General office environment requiring sitting, standing, use of stairs, and occasional lifting up to 10 pounds. Position may require travel to other Spectrum locations, most within walking distance.

The above duties and responsibilities describe the general nature and level of work performed in this position. They should not be construed as an exhaustive listing of all duties and responsibilities.