Confidential Office Manager / Executive Assistant to the Superintendent

Organization: Grand Isle Supervisory Union (GISU)Location: On-Site (Central Office)Reports to: SuperintendentClassification: Full-Time, 12-Month, Non-ExemptCompensation: $26.00 $35.00 per hour (commensurate with experience)Position OverviewGISU is seeking a highly professional, organized Confidential Office Manager to serve as the primary Executive Assistant to the Superintendent. This is a pivotal role within our district leadership team, requiring a unique blend of high-level administrative support, board governance coordination, and office management. As a confidential employee, you will frequently handle sensitive information related to labor relations, personnel, and district strategy. This in-person position is located at the Central Office in North Hero.Key ResponsibilitiesExecutive & Administrative SupportSuperintendent Liaison: Serve as the primary point of contact for the Superintendents office; manage calendars, schedule appointments, and coordinate travel.Correspondence: Draft, proofread, and edit high-level communications, reports, and policy statements.Project Management: Research background data for special projects, draft policies/procedures, and track district initiatives to ensure deadlines are met.Recordkeeping: Design and maintain filing systems and databases to ensure the completeness and security of executive records.Board Governance & Public RelationsMeeting Coordination: "Warn" meetings in accordance with legal requirements; prepare and distribute agendas and informational packets for all school boards and committees.Board Support: Attend meetings to record and transcribe minutes (or complete from recordings); maintain archival board files.Digital Presence: Update and maintain school board webpages, including minutes, agendas, and School Action Plans.Liaison Duties: Act as a professional bridge between the Board, district staff, and the community.Central Office OperationsOffice Oversight: Manage general office flow, including mail distribution, supply procurement, purchase orders for directors, and overseeing the central filing system.Public Interface: Greet visitors and answer phone linesProgram Management: Manage the School Choice program, residency issues, and tuition waiver requests in accordance with state law and GISU policy. Manage the Medicaid Administrative Claiming (MAC) Annual Reinvestment Plan and program. Team Training: Assist with the development and training of school-based clerical staff on new district-wide procedures.Special Education: Manage the calendar, scheduling and correspondence in support of Special Education. Qualifications & SkillsEducation: * Associates Degree with at least 3 years of experience ORBachelors Degree with at least 1 year of experience.Certifications/Licenses: VT Drivers License: This position may occasionally involve running errands during the workday. Must hold a valid VT Drivers License and must maintain an acceptable driving record.Travel Requirement: Must have reliable transportation to and from work. Position may require occasional travel between school locations or offsite spaces as part of the essential requirements for the job. Employee shall be reimbursed for the travel between work locations at the IRS-approved rate for mileage reimbursement.Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Experience with website maintenance and desktop publishing is preferred.Discretion: Proven ability to handle highly confidential and sensitive information with absolute integrity.Communication: Exceptional written and verbal communication skills; ability to translate complex information for diverse audiences (parents, board members, staff).Attributes: High level of accuracy, attention to detail, and the ability to work independently without constant supervision.Compensation & BenefitsGISU offers a comprehensive benefits package designed to support a healthy work-life balance:Salary: $26 $35 per hour (12-month salaried schedule).Vacation: 20 Paid Vacation Days per year.Sick Leave: 17 Paid Sick Days per year.Holidays: 13 Paid Holidays.Insurance: Comprehensive Health, Dental, Vision, and Life insurance.Retirement: Retirement plan options available.Work Environment & Physical DemandsOn-Site Requirement: Central Office, MondayFriday, 8:00 AM 4:00 PM.Environment: Professional office setting with moderate noise levels.Physical: Ability to sit/stand for extended periods; manual dexterity for data entry; ability to lift up to 25 lbs to shoulder height.This general outline illustrates the type of work, which characterizes the Job Classification. It is not designed to cover or contain a comprehensive listing of activities, duties, responsibilities and qualifications that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.