Administrative Assistant

Job DetailsJob Location: Accucare Inc - Asheville, NC 28806Position Type: Full TimeSalary Range: $18.00 - $20.00 HourlyJob Category: Admin - ClericalWe seeking a reliable and detail-oriented Administrative Assistant to provide essential day-to-day support to our management team and staff. In this role, you will handle a variety of administrative and clerical tasks that keep our office running smoothly — including payroll support, accounts payable coordination, and general office management. This is an excellent opportunity for someone who thrives in a fast-paced environment and takes pride in organized, efficient work.

Key Responsibilities

Process and monitor payroll using Paycom; execute payroll runs and related tasks

Provide administrative support to managers, including data compilation and spreadsheets

Manage accounts payable: match and verify invoices, packing slips, and purchase orders; code for accounting

Track, verify, and process expense reports and petty cash reimbursements; issue checks

Initiate and monitor Workers' Compensation claims; coordinate with the W/C provider

Order and maintain office supplies, business cards, and marketing materials

Distribute incoming and outgoing mail

Maintain office equipment and general filing systems

Take notes at staff meetings and distribute summaries

Perform other related duties as assigned

QualificationsEducation & Experience

High School Diploma or GED required; 2-year associate degree preferred

Minimum 2 years of related administrative experience

Experience with payroll systems (Paycom experience a plus) and/or Human Resources

Bilingual in Spanish (speaking and writing) strongly preferred

Skills & Abilities

Strong organizational skills with excellent attention to detail and ability to multitask

Clear and professional verbal and written communication skills

Solid computer skills, including Microsoft Office (Word, Excel, Outlook)

Proficiency with standard office equipment (printers, fax machines, etc.)

Ability to handle sensitive and confidential information with discretion

Positive interpersonal skills; able to work collaboratively across teams

Work Environment & Physical Requirements

This position is primarily office-based in a service-oriented environment. The role requires regular sitting, standing, and walking, as well as the ability to occasionally bend, stoop, and lift up to 25 lbs. Regular use of phone, email, and other communication tools is required.