Administrative Assistant (Executive Support)

Administrative Assistant (Executive Support) Location: Zebulon, NC
Pay Range: $27.00 - $33.00 per hour Alphanumeric is hiring an Administrative Assistant to work onsite in Zebulon, NC with our client of over 20 years, a global leader committed to improving lives through medical and pharmaceutical advancements. This highly visible role provides executive and operational support to the Zebulon Site Director and Site Leadership Team. The ideal candidate is proactive, organized, detail-oriented, and thrives in a fast-paced manufacturing environment where priorities can shift quickly. This individual will serve as a trusted partner to site leadership, helping drive operational excellence, governance, communication, and organizational effectiveness. Responsibilities Executive & Administrative Support

• Manage complex calendars, travel arrangements, and meeting schedules for the Site Director and Site Leadership Team.
• Coordinate cross-functional and cross-time-zone meetings while balancing competing priorities.
• Process travel and expense reports using Concur.
• Create and process non-GMP Purchase Orders through Ariba and SAP.
• Arrange meeting logistics, conference rooms, catering, visitor accommodations, and technology requirements.

Governance & Operational Excellence

• Coordinate site governance and Tier 4 meetings, including agenda preparation, meeting materials, minutes, and action-item tracking.
• Maintain visibility of key milestones, risks, dependencies, and follow-up activities across multiple site initiatives.
• Ensure timely communication and coordination of leadership priorities.
• Support continuous improvement initiatives and reinforce compliance with site procedures and policies.

Communications & Site Coordination

• Maintain and update site distribution lists and communication channels.
• Partner with Site Communications and HR to support town halls, leadership communications, recognition programs, employee engagement activities, and special events.
• Coordinate visits from regulators, global leaders, customers, vendors, and business partners, including travel logistics, accommodations, site tours, and meeting schedules.

Timekeeping & Administrative Operations

• Serve as backup support for employee timekeeping processes in Workday.
• Ensure adherence to payroll deadlines and timekeeping requirements.
• Provide administrative support across site operations as needed.

Qualifications Required

• High School Diploma or equivalent.
• 5+ years of executive administrative support experience.
• Experience supporting senior leaders, executives, or leadership teams within a matrixed organization.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proven ability to work independently with minimal supervision.

Preferred

• Associate's Degree (AAS) or higher.
• Experience within pharmaceutical manufacturing, biotechnology, life sciences, healthcare, or other regulated industries.
• Experience using SAP, Ariba, and Concur.
• Experience supporting site leadership teams in manufacturing or operational environments.

What Makes You Successful

• Strong judgment and decision-making skills.
• Proactive, anticipatory approach to supporting leaders and teams.
• Ability to remain calm and effective in a fast-paced environment.
• Excellent follow-through and accountability.
• Comfortable interacting with employees at all levels, from shop-floor personnel to executive leadership.
• Commitment to fostering a collaborative, inclusive, safety-focused workplace culture.

Join a team where your organizational expertise and executive support skills will directly contribute to operational success and help advance life-changing pharmaceutical innovations.