Executive Assistant to the Chief Financial Officer

Position Title

Executive Assistant to the Chief Financial Officer

Status

Full Time

Job Summary

N/A

Essential Job Duties

Manage, coordinate, organize and administer daily operations of the office, including design and maintenance of filing system Schedule appointments and maintain calendar for Chief Financial Officer (CFO)

Review materials submitted for signature to ensure proper format in keeping with the standards of the office Prepare meeting agendas, informal hearings and conferences

Make arrangements for meetings hosted by the CFO, including facilities, meals and lodging for participants

Prepare requisitions, travel forms and other reports for signature

Provide information to University personnel, the general public, groups, organizations and agencies in accordance with office policy

Prepare statistical/ financial data reports as requested

Assist in insurance renewal coverage for the University; gather exposure data campus wide

Assist with drafting correspondence, reports, presentations, and other materials as assigned

Demonstrate sound decision making, data analysis, and leadership ability; make decisions regarding office protocol in the absence of key personnel consistent with office policy

Act as liaison with various units under the supervision of the CFO and supplement staffing as may be needed

Train and supervise student workers

Coordinate renewal of insurance coverage for the University; gather exposure data campus wide

Assist students, parents, faculty, staff and visitors on official University matters in accordance with office policy

Provide support to Independent Auditors in accordance with office policy

Other duties as assigned by the CFO or Assistant to the CFO for Compliance and Reporting

Qualifications (Education, Experience and Specialized Training)

Bachelor's degree, preferably in Business Administration or Accounting, Associate's degree or 3 to 4 years of secretarial experience

At least 1 year of experience in an office setting Must be able to maintain the highest level of ethics and confidentiality

Physical Demands

Skills and Attributes

Excellent customer service Excellent oral and written communication skills

Experience with computer systems and standard office machines

Proficiency with MS Office products including Word, PowerPoint, Excel, Access, Power and Outlook

Strong analytical skills

Knowledge of office management, organization and supervisory procedures

Ability to work independently, resolve issues and be open to continued education

Must be a team player

Posting Detail Information

Posting Number

S #461

Will this position required travel?

N/A

Will this position required night, weekend, and after hour work?

N/A

Will this positon be supported using grants or contract funding?

N/A

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

04/29/2026

Close Date

Open Until Filled

No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

Tuskegee University employment application

Cover Letter

Resume/CV

Recommendation letters

Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings

Executive Assistant to the Chief Financial Officer 4.0 4.0 out of 5 stars 1200 West Montgomery Road, Tuskegee, AL 36088 Full-time Tuskegee University 190 reviews Full-time Position Information Position Title Executive Assistant to the Chief Financial Officer Status Full Time Job Summary N/A Essential Job Duties Manage, coordinate, organize and administer daily operations of the office, including design and maintenance of filing system Schedule appointments and maintain calendar for Chief Financial Officer (CFO) Review materials submitted for signature to ensure proper format in keeping with the standards of the office Prepare meeting agendas, informal hearings and conferences Make arrangements for meetings hosted by the CFO, including facilities, meals and lodging for participants Prepare requisitions, travel forms and other reports for signature Provide information to University personnel, the general public, groups, organizations and agencies in accordance with office policy Prepare statistical/ financial data reports as requested Assist in insurance renewal coverage for the University; gather exposure data campus wide Assist with drafting correspondence, reports, presentations, and other materials as assigned Demonstrate sound decision making, data analysis, and leadership ability; make decisions regarding office protocol in the absence of key personnel consistent with office policy Act as liaison with various units under the supervision of the CFO and supplement staffing as may be needed Train and supervise student workers Coordinate renewal of insurance coverage for the University; gather exposure data campus wide Assist students, parents, faculty, staff and visitors on official University matters in accordance with office policy Provide support to Independent Auditors in accordance with office policy Other duties as assigned by the CFO or Assistant to the CFO for Compliance and Reporting Qualifications (Education, Experience and Specialized Training) Bachelor's degree, preferably in Business Administration or Accounting, Associate's degree or 3 to 4 years of secretarial experience At least 1 year of experience in an office setting Must be able to maintain the highest level of ethics and confidentiality Physical Demands Skills and Attributes Excellent customer service Excellent oral and written communication skills Experience with computer systems and standard office machines Proficiency with MS Office products including Word, PowerPoint, Excel, Access, Power and Outlook Strong analytical skills Knowledge of office management, organization and supervisory procedures Ability to work independently, resolve issues and be open to continued education Must be a team player Posting Detail Information Posting Number S #461 Will this position required travel? N/A Will this position required night, weekend, and after hour work? N/A Will this positon be supported using grants or contract funding? N/A Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date 04/29/2026 Close Date Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Quick Link for Internal Postings