Executive Secretary - Teaching, Learning And Assessment

EXECUTIVE SECRETARY - TEACHING, LEARNING AND ASSESSMENT

Teaching, Learning and Assessment

Classified

Job Number...

Start Date

Open Date03/30/2026

Closing Date

The duties include but are not limited to:

Answers phones, takes messages and screens callers/visitors in accordance with predetermined policy.

Serves as liaison between division heads and other departments and staff.

Provides information and assists in resolving complaints in an efficient, courteous and timely manner.

Maintains Executive Director of Teaching, Learning and Assessment's (TLA) calendar of appointments, activities, meeting and various events; coordinates meetings with other departments, the public, and outside agencies, provides background information as needed, and briefed on meetings in order to know what developments have occurred in matters of concern to the Executive Director of TLA.

Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations from shorthand notes or other mediums.

Provides administrative support as necessary, including drafting and typing memos and other correspondence, responds to information requests, processes written/oral requests for information and reviews and verifies data and requests.

Obtains, gathers, and organizes pertinent data as needed and puts it into usable form; copies, collates, and disseminates information.

Reads, proofs, and edits various types of correspondence, data, and other materials making editorial comments and discussing content with author.

Prepares board agenda items and prepares other correspondence to communicate project/work status of functional activities and designs, types and revises special reports, charts and forms.

Performs special projects, bookkeeping tasks, reports and complex duties as required.

Maintains a regular filing system, as well as a set of locked confidential files as needed.

Orders and maintains supplies as needed and prepares requisitions when requested.

Performs other duties as required.

QUALIFICATIONS:

A minimum of five (5) years of previous experience as executive secretary is preferred.

Three (3) or more years in clerical position is preferred.

The ability to take shorthand or ability to take dictation is preferred.

Must be computer knowledgeable with expertise in Windows, Excel, Word, WordPerfect, Access, Lotus or other comparable or similar software.

Must be knowledgeable of desktop publishing and office management.

Must be well groomed, with the ability to get along with people.

Must be able to meet the public and work with the officials of public agencies as required.

Confidentiality, tact, and diplomacy must be strong characteristics.

Overtime may be required.

Duty Days260

Salary Range: From/ToBeginning pay - $51,214.00

Additional Job Information

**Applicants selected for classified positions must undergo (or have undergone) an ABI/FBI criminal history background check (fingerprinting administered through sites selected and approved by the MCPSS and State of Alabama Education Department) and be declared suitable and fit to teach under state law. Applicants selected must also pass a drug-screening test via forms provided by Human Resources during the selection process.**

THE MOBILE COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.

Job Attachment

The State does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.

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