Administrative Assistant / Team Coordinator

Join Hilscher-Clarke as a full-time Administrative Assistant/Team Coordinator in Canton, Ohio, where we're more than a team – we're more like a family. At Hilscher-Clarke, our people embody our core values of Faith, Integrity, Respect, Selflessness, and Teamwork every day. With over a century of leadership in electrical contracting across Ohio, Pennsylvania, Indiana, and West Virginia, we deliver excellence in commercial, industrial, specialty, and residential projects. Join our family at Hilscher-Clarke and contribute to a legacy of excellence and values-driven success.

Hilscher-Clarke offers a competitive compensation and benefits package including bonus opportunities, opportunities for advancement, PTO, Health insurance, AD&D insurance, Dental insurance, Disability insurance, Life insurance, Vision insurance, 401(k), and 401(k) matching.

Key Responsibilities:

• Answer and make telephone calls in a professional and timely manner.

• Maintain and update project-tracking documents, including industry-standard logs such as Requests for Information (RFIs), Submittals, and Material Status Reports.

• Perform a variety of administrative tasks, including word processing, photocopying, emailing, mailing, and supporting project-specific assignments.

• Assist with maintaining shipping and delivery logs and help coordinate with suppliers and vendors.

• Assist in gathering project information such as warranties, product information, and other documentation for closeout submission to customers.

• Assist with scheduling and coordinating team meetings as needed.

• Help manage the overall project schedule and coordinate with team members to ensure alignment.

• Perform additional tasks and provide support as assigned.

Required Experience:

• Prior experience working as an Administrative Assistant is preferred.

• Prior experience working in the construction industry is preferred. 

Required Knowledge & Skills:

• Must possess strong professional verbal and written communication skills

• Adhere to proper telephone etiquette and protocol

• Highly organized with strong attention to detail

• Basic knowledge of Construction Industry preferred, but not necessarily required.

• Ability to quickly learn tasks, take full ownership, and manage them independently without the need for follow-up from the assigning team member.

• Software skills are required, including but not limited to knowledge of Microsoft Office, including Microsoft Excel and Word, Google Suite/Workspace and Adobe, as well as efficient Internet research abilities, and quality and accuracy of overall work. May also learn/use our purchasing software and project management software(s).

Job Type: Full-time

Job Location: Corporate Office – Canton, Ohio.

Hilscher-Clarke is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.