We are growing and hiring!
iHire, an award-winning, industry-focused online recruiting platform headquartered in Downtown Frederick, MD, seeks an Admin Coordinator to join our Administrative team.
This position is primarily responsible for administering a variety of general office activities including clerical, bookkeeping, office support, and basic human resources administration. We are a Great Place to Work-Certified™ company with a nationally recognized workplace culture.
What You Will Do:
- Clerical duties include answering and responding to phone calls, scheduling appointments, writing emails, scanning, printing, saving documents, and basic filing.
- Customer invoicing and assisting with customer billing questions.
- Processing customer credit card payments, posting customer checks, credit cards, and ACH payments.
- Processing deposits and expense reports.
- Researching, data entry, document compilation as needed, in support of Audit, Budget, Open Enrollment, and other ritual processes.
- Basic reporting related to accounts receivable.
- Assisting with overdue customer account processes.
- Responding to customer chargebacks and disputes consistent with merchant deadlines.
- Ordering of breakroom and office supplies.
- Assisting with planning company meals and events.
- Off-site visits for the post office, shipping, and supplies as needed.
- Assisting with benefits and HR duties as needed, and serving as a backup for Accounts Payable and Payroll.
- Works with vendors related to facilities and office management as needed.
What You Will Bring:
- Some college plus one to three years experience in an office environment.
- Polished communication skills, both written and verbal, and interpersonal skills.
- Strong computer skills with proficiency in spreadsheet, word-processing, and email/ calendar applications. Ability to learn new and proprietary software packages.
- Ability to provide strong customer service to the staff at all levels of the company.
- Quickbooks and Bill.com experience is a plus.
- Effective planning and organization skills to effectively manage multiple tasks/projects at any given time. Ability to manage time and meet commitments and deadlines.
- Creative and strategic thinker with the ability to set priorities based on company needs, preferences, and develop solutions to company challenges.
- Flexibility, adaptability, and the ability to effectively manage through change and transition.
- Proactive and collaborative working style.
- Ability to handle confidential and sensitive information with poise, tact, and diplomacy.
- Ability to stay abreast of trends and assimilate new job-related information appropriately.
- Ability to follow established protocols, processes, and close attention to detail.
Why You’ll Love iHire:
- We offer a competitive salary plus an exceptional benefits package including generous PTO, flextime, comprehensive health benefits, professional development opportunities, matching 401(k), and more!
- Schedule flexibility (our normal office hours are 9 am to 5 pm, M-F)
- Enjoy a collaborative, fun, and flexible work environment in our unbeatable office location -right by beautiful Carroll Creek in the heart of Downtown Fredrick.
Who We Are:
iHire has been in business for more than 20 years (and counting), helping job seekers just like you find great opportunities in their industry. But iHire isn’t your average company. We value passion, ability, enthusiasm, and dedication. And we provide a flexible environment where the best employees can thrive, grow with us, and become leaders while maintaining a healthy work/life balance.
Although we’ve temporarily exchanged our famously stocked breakroom and in-person social events for virtual happy hours and “Zoom” Pictionary, you’ll quickly find out why iHire is a great place to work – even when working remotely!
iHire is an equal opportunity employer. We bring unique talents together to build something special that’s why we welcome and encourage diversity in the workplace regardless of race, gender, religion, age, sexual orientation, gender identity, disability or veteran status.
Our goal is to be a diverse workforce that is representative of our clients and communities. We strongly encourage women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, people of all ages, and veterans to apply. We are committed to building a team that is inclusive of a variety of backgrounds and perspectives.
