Receptionist

Under direct supervision, the Receptionist provides receptionist and general administrative support. Principal Duties and Responsibilities Include the following, other duties may be assigned. Greets internal and external visitors and directs appropriately. Answers multi-line phones/emails/web-based inquiries and responds and/or directs inquiries appropriately. Sorts, delivers, and picks up mail. Scans and/or files electronic and hard copy documents. Data entry; tracks, reviews, retrieves, researches and verifies accuracy of data. Maintains, orders, disperses, and organizes supplies and materials. May draft letters, memos, forms and general correspondence using appropriate software. Works in-person at events, and assists in planning, organizing, coordinating, and assisting with special events for the city. Assist and support other administrative directors and departments.

Qualifications:

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School diploma or equivalent; or six months or more related experience and/or training; or equivalent combination of education and experience. Demonstrated knowledge of modern office software (i.e., Microsoft SharePoint, Teams, Word, Excel, Outlook)

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificate, License, Registration

Current driver s license

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.