Janitorial Administrative Assistant

Job Title:

Janitorial Administrative Assistant - Life Sciences

Location:

Portsmouth, NH | Onsite

Key Responsibilities:

• Provide administrative and clerical support to the janitorial management team.
• Maintain and update cleaning schedules, logs, and documentation required for GMP and non-GMP areas .
• Track and document employee training records, including onboarding, safety, and GMP procedures.
• Assist with timekeeping, payroll processing, and personnel record maintenance for the janitorial team.
• Coordinate with vendors for supply ordering, delivery tracking, and invoice processing.
• Prepare reports, spreadsheets, and summaries related to cleaning performance metrics, audit readiness, and resource planning.
• Support planning for special projects, shutdown cleaning, and changeover activities.
• Serve as liaison between janitorial supervisors, facilities, EHS, and quality teams to ensure timely communication and issue resolution.
• Assist in the preparation for audits by ensuring all cleaning documentation is complete, accurate, and audit-ready.
• Perform general office tasks such as filing, data entry, and meeting coordination.

Qualifications:

• High school diploma or equivalent required; Associate's degree or administrative certification preferred.
• Minimum 2 years of administrative or clerical experience; experience in a GMP-regulated or life science facility strongly preferred.
• Excellent attention to detail, organization, and time management skills.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CMMS (eg SAP PM, iOffice, Corrigo), document control, or training systems is a plus.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills; bilingual in English/Spanish a plus.

About Us

ABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call .... We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at does not accept unsolicited resumes.