Executive & Personal Assistant to Business Owners

un Executive & Personal Assistant to Business Owners (Kirkland) compensation: $25 hr employment type: experience level: no experience required job title: Executive & Personal Assistant to Business Owners We are an entrepreneurial team that owns and operates multiple growing businesses in industries including construction, medical aesthetics, real estate, and related ventures. We are seeking a highly organized, proactive, and dependable Executive & Personal Assistant to help manage day-to-day business and administrative operations. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to work closely with business owners on a wide range of projects and responsibilities. Position Summary The Executive & Personal Assistant will provide administrative, organizational, and operational support across multiple businesses. No two days will be exactly alike. The ideal candidate is detail-oriented, tech-savvy, resourceful, and capable of managing a broad range of responsibilities while maintaining confidentiality and professionalism. Responsibilities Administrative Support * Manage calendars, appointments, and scheduling * Coordinate meetings, travel arrangements, and event planning * Organize files, documents, and business records * Prepare reports, presentations, and correspondence * Manage incoming communications and prioritize requests Bookkeeping & Accounting Support * Process invoices and receipts * Assist with accounts payable and accounts receivable * Reconcile transactions and maintain financial records * Coordinate with accountants and bookkeepers * Track expenses and prepare financial reports Business Operations * Assist with project coordination across multiple companies * Help develop and document business processes * Conduct online research and gather information * Support vendor and client communications * Maintain CRM and business management systems Writing & Communication * Draft emails, letters, and business correspondence * Assist with marketing materials and content creation * Proofread and edit documents * Prepare meeting notes and summaries Personal Assistance * Handle personal scheduling and appointments * Coordinate family and household-related tasks * Assist with special projects and errands as needed * Manage various personal administrative responsibilities Qualifications Required * Exceptional organizational and time management skills * Strong written and verbal communication abilities * High attention to detail and accuracy * Ability to manage multiple priorities simultaneously * Proficiency with Microsoft Office and Google Workspace * Strong computer and internet research skills * Professional demeanor and discretion when handling confidential information Preferred * Experience as an Executive Assistant, Personal Assistant, Office Manager, or Administrative Professional * Basic bookkeeping or accounting experience * Familiarity with QuickBooks or similar accounting software * Experience supporting small business owners or entrepreneurs * Project management experience * Experience in construction, healthcare, real estate, or service-based businesses Ideal Candidate You are: * Self-motivated and proactive * Highly organized and dependable * Comfortable switching between different types of tasks * A problem solver who enjoys finding solutions independently * Professional, trustworthy, and discreet * Able to anticipate needs before being asked Compensation * Starting at $25/hr. * Flexible work environment * Opportunity for growth and increased responsibility How to Apply Please submit: 1. Resume 2. Brief cover letter explaining why you are a good fit for this role 3. References upon request We are looking for a long-term team member who can become a trusted partner in helping our businesses and family operate efficiently and successfully. Principals only. Recruiters, please don't contact this job poster. post id: ... [ ]