Administrative Assistant 4

$18.19 per hour 12 month calendar with standard benefits

This position works 8 hours per day and 40 per week.

The scheduled work hours for this position are 7:30-4:00

This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW.

POSITION TITLE:

Administrative Assistant 4

STATUS:

Full Time/40 Hours per week

FLSA STATUS:

Exempt

x

Non-Exempt

REPORTS TO:

Building Principal

HUMAN RESOURCES

x

Approved

Not Approved

POSITION SUMMARY: Supports the mission of the school district by performing general secretarial tasks to support the department or building to which assigned.

ESSENTIAL FUNCTIONS:

• Provides clerical support to the supervisor and department as needed, in order to ensure reliable and accurate data essential for operations
• Answers phones and gives information to callers, takes messages or transfers calls
• Arranges meetings
• Complete forms in accordance with District procedures
• Compose, type, and distribute correspondence, reports, meetings note
• Mails information
• Follows established work procedures and schedules for the office
• Maintain schedules and calendars
• Greet visitors and callers, handle their inquiries and direct them to the appropriate person
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material
• Maintain databases, and operate office equipment
• Performs other duties as assigned

ESSENTIAL SKILLS AND ABILIITIES:

• Ability to anticipate, initiate and follow through with duties not specifically assigned
• Ability to compose general correspondence
• Ability to evaluate and solve problems in the absence of supervisor
• Ability to execute defined work assignments
• Ability to move throughout assigned office and building
• Ability to perform necessary clerical procedures to complete assigned duties throughout assigned location
• Ability to recognize common safety and health hazards
• Ability to stoop, bend, twist, lift and move supplies, including lifting up to 15 pounds
• Ability to understand and know how to use supplies and equipment
• Possess interpersonal skills that enable the employee to interact with children, staff, parents, and supervisors in a professional and courteous manner

BASIC REQUIREMENTS:

• High school diploma or GED is preferred
• Two to three years of previous secretarial experience preferred
• Knowledge of office procedures and records management
• Possess strong computer skills

EQUIPMENT USED:

• Standard office equipment
• Computer, telephone, copier, scanner, fax machine

WORK ENVIRONMENT:

• Physical demands of handling a variety of student needs
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, climb stairs, and reach