Administrative Assistant for Advancement and Finance Offices

Anticipated Start Date: Immediately

Reports to: Executive Vice President and Vice President for Finance

Position summary:

Performs a variety of administrative and staff support duties for the Advancement and

Finance Offices, which require a range of skills and a knowledge of organizational

policies and procedures. Assists and directs visitors, and resolves administrative

problems and inquiries; composes, edits, and proofreads correspondence and reports,

and prepares a range of administrative documents.

Responsibilities:

• Provides administrative/secretarial support for the department/division such as

answering telephones, assisting visitors, and resolving and/or referring to a range of

administrative problems and inquiries.

• Operates personal computer to compose and edit correspondence and/or

memoranda from verbal direction, or from knowledge of established

department/division policies; may prepare, compose, type, edit, and distribute

agendas and/or minutes of meetings.

• Schedules and coordinates meetings, events, interviews, appointments, and/or

other similar activities for supervisors, which may include coordinating travel and

lodging arrangements.

• Assists unit management and staff in problem solving, project planning, and

development and execution of stated goals and objectives.

• Establishes, maintains, and updates files, databases, records, and/or other

documents; develops and maintains data, and performs routine analyses and

calculations in the processing of data for recurring internal reports.

• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes,

prepares, or ensures timely responses to a variety of routine written inquiries.

• Performs miscellaneous job-related duties as assigned.

Qualifications:

• Minimum high school diploma or GED, preferably bachelor's degree.
• At least 3 years of experience that is directly related to the duties and responsibilities specified.

Knowledge, skills and abilities required:

• Records maintenance skills.
• Ability to lead and train staff and/or students.
• Ability to communicate effectively, both orally and in writing.
• Ability to gather and organize data.
• Ability to make administrative/procedural decisions and judgments.
• Knowledge of supplies, equipment, and/or services ordering.
• Ability to analyze and solve problems.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.
• Ability to create, compose, and edit written materials.
• Ability to record and transcribe meeting minutes.
• Word processing and/or data entry skills.
• Ability to gather data, compile information, and prepare reports.
• Organizing and coordinating skills.

Working conditions & physical effort:

• Work is normally performed in a typical interior/office work environment.
• Very limited physical effort required.

Application Process:

The following documents should be submitted electronically to Titus Robison, Assistant Vice President for Finance at .... Only electronic submissions will be accepted. Applications should include:

• Cover Letter/Letter of Interest
• Resume
• Three references who may be contacted

Posted 6/1/2026