PEIMS/Attendance Clerk ES 26-27 SY

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, rosters, student enrollment and grades.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Ability to meet the public with a pleasant cordial manner, speak clearly and effectively Ability to converse in Spanish

Ability to memorize and retain names, faces and telephone numbers

Experience:

One to three years data entry experience

Major Responsibilities and Duties:

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Prepare necessary papers for entering and withdrawing students.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

• Assist in campus office as needed.
• Maintain confidentiality.
• Perform other duties as assigned.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The forgoing statements describe the general purpose and responsibilities assigned to this job and are not exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The essential responsibilities/duties of this job may also include those listed in policy DHE (Local) and are subject to random drug and alcohol testing [see DHE (Local)].