Business Office Supervisor

Description

The Hennepin County Medical Examiner's Office is seeking a Business Office Supervisor to lead and support the daily administrative and operational functions of the Business Office. This position oversees frontline business operations, supports department leadership, ensures compliance with legal and data practices requirements, and helps drive a high-functioning administrative environment that serves Hennepin, Dakota, and Scott counties. In addition, the Business Office Supervisor assists with key finance functions, including budgeting, administrative project work, and financial operations support, and contributes to workforce administration.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

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Location and hours:

This position is hybrid and will be performed primarily on-site at the Hennepin County Medical Examiner's Office, 14250 Highway 62, Minnetonka, MN 55345, with limited remote work as job duties require. There is no public transportation to this facility. Work hours will be Monday through Friday, 8 a.m. - 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

About the position type:

This is a full-time, benefit earning position.

This position is internally classified as an Administrative Supervisor.

Click here to view the job classification specification.

In this position, you will:

• Supervise, schedule, and assign work to the Business Office team and evaluate performance of business office staff and operations based on stated goals and objectives, including enforcing personnel rules and labor contracts.
• Assist with department budget, annual statistic preparation, workforce administration, and the review and development of policies and procedures, including implementation.
• Investigate and recommend action regarding complaints about services, operations, policies, or procedures with the business office and operational issues.
• Interpret current and proposed data-practice laws and regulations and oversee the release of medical examiner data in collaboration with the Responsible Authority for high risk and high-profile requests.
• Assist with confidential programs like Safe at Home and OSHA.
• Support educational programs, including those involving medical students, fellows, interns, and other learners.
• Perform administrative project work to support departmental business operations, including finance, IT, grant management, budgeting, tracking of capital assets, and other daily functions.
• Participate in department supervisor, operations, and facility meetings and represent the department on select committees (internal and external), with limited authority to act on department's behalf.
• Provide leadership to further department-based strategies that align with county goals, mission and core values.

Need to have:

• One of the following:
• Bachelor's degree or higher in business administration, public administration, or another field appropriate to the position and two years or more of administrative experience.
• Six years or more of administrative experience.

Nice to have:

• Experience:

• Supervising and developing direct reports, including performance management.

• Scheduling work assignments, training and evaluating the performance of staff, and enforcing best practices, policies, and procedures.

• Working with departmental and organizational finance and budgeting.

• Reviewing, evaluating, proposing, and implementing policies and procedures.

• With workforce administration.

• Working with labor unions, labor contracts, and personnel rules.

• Working with private, confidential, and public data including data compliance and analysis.

• Advanced proficiency in Microsoft Excel (PivotTables, formulas) and the broader Microsoft Office suite (Outlook, Word, PowerPoint, Teams) for building reports.

• Familiarity with general finance and related systems where applicable.

• Ability to:

• Analyze business workflow and implement changes.

• Build and nurture collaborative relationships with diverse staff and customers, both internal and external.

• Be flexible and comfortable with change, complexity, and ambiguity.

• Communicate effectively both verbally and in writing.

• Manage conflict and foster a teamwork environment.

• Lead, develop, and manage direct reports to ensure engagement and continuous improvement.

About the department:

The Hennepin County Medical Examiner's Office under the leadership of Chief Medical Examiner Dr. Andrew M. Baker, provides death investigative services and forensic autopsy services for deaths that occur in Hennepin County, Dakota County, Scott County, and other counties across the Midwest.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of competitive benefits and positive workplace culture. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a criminal background check.

If you have any questions, please contact:

Kristin Checco

...

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work
• Public service
• Competitive pay
• Work-life balance
• Generous benefits
• Opportunities to grow
• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

This position is hybrid and will be performed primarily on-site at the Hennepin County Medical Examiner's Office, 14250 Highway 62, Minnetonka, MN 55345, with limited remote work as job duties require. There is no public transportation to this facility. Work hours will be Monday through Friday, 8 a.m. - 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

Are you willing and able to meet these requirements?

• Yes
• No

02

In which of the following fields do you have a bachelor's degree or higher in? Check all that apply.

• Business administration
• Public administration
• Another related field
• None of the above

03

Describe your relevant education, including area(s) of study, school(s) attended, and degree(s)/certification(s) earned. If you do not have any relevant education, type "None" in the space provided.

04

How many full-time equivalent years of administrative experience do you have?

• I do not have this experience
• 2 years or more, but less than 6 years
• 6 years or more

05

Describe your full-time equivalent years of administrative experience, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

06

How many full-time equivalent years of experience do you have supervising and developing direct reports, including performance management?

• I do not have this experience
• Less than 1 year
• 1 year or more, but less than 2 years
• 2 years or more, but less than 3 years
• 3 years or more, but less than 4 years
• 4 years or more

07

Describe your experience supervising and developing direct reports, including performance management, referencing position(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

08

How many full-time equivalent years of experience do you have scheduling work assignments, training and evaluating the performance of staff, and enforcing best practices, policies, and procedures?

• I do not have this experience
• Less than 1 year
• 1 year or more, but less than 2 years
• 2 years or more, but less than 3 years
• 3 years or more, but less than 4 years
• 4 years or more

09

Describe your experience scheduling work assignments, training and evaluating the performance of staff, and enforcing best practices, policies, and procedures, referencing position(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

10

How many full-time equivalent years of experience do you have working with departmental and organizational finance and budgeting?

• I do not have this experience
• Less than 1 year
• 1 year or more, but less than 2 years
• 2 years or more, but less than 3 years
• 3 years or more, but less than 4 years
• 4 years or more

11

Describe your experience working with departmental and organizational finance and budgeting, referencing position(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

12

Do you have experience working with labor unions, labor contracts, and personnel rules?

• Yes
• No

13

Describe your experience working with labor unions, labor contracts, and personnel rules, referencing position(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

14

Do you have experience with workforce administration?

• Yes
• No

15

Describe your experience with workforce administration, referencing position(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

16

Do you have experience working with private, confidential, and public data including data compliance and analysis?

• Yes
• No

17

Describe your experience working with private, confidential, and public data including data compliance and analysis, referencing position(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

18

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.

• College or university (job board, career services, or instructor)
• Community or nonprofit organization (counselor, job board, etc.)
• Employee or recruiter of Hennepin County (supervisor/manager, colleague, or Human Resources)
• Friend or family member that is not a Hennepin County employee
• Hennepin County job notification emails
• Indeed.com
• Job fair or networking event
• LinkedIn
• Print advertisement (flyer, postcard, billboard, transit ad, etc.)
• Professional association (ASCE, APWA, ISACA, etc.)
• Social media (Handshake, Facebook, X, Instagram, etc.)
• hennepin.jobs or governmentjobs.com

19

For the recruitment source selected above, please provide the specific name of the person, website, or media source.

Required Question

Employer Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone ...

Website