Office Coordinator

Description

The Office Coordinator maintains an efficient office environment and day-to-day operations of the business. Handle staff, client and vendor requests. Nurtures our important company culture and provide Human Resource, Accounting and Administrative support.

REPORTS TO: Director Finance and Operations

DIRECT REPORTS: None

• Manage office tasks (e.g., ordering office supplies/maintaining inventory, coffee machine & copier maintenance)
• Handle incoming and outgoing communications (e.g., phone, email, fax, deliveries)
• Update and distribute weekly reports & directories to staff
• Prioritize and respond to customer, employee and supplier requests
• Admin for the company travel system and booking travel for all new hires
• Responsible for internal TV monitor slide creation, updating and maintenance
• Coordinate office building maintenance with vendors and resolution of issues
• Maintains Asset Tracking and equipment assignment in company ERP system
• Finance support for AP invoice entry and AR Follow ups
• Responsible for staff mobile phone process including purchasing, tracking, invoice review & maintenance.
• Purchase and tracking of annual staff allowance of company logoed items
• HR Support including: New Hire welcome process & other light administrative tasks
• Assist in execution of company meetings, events, corporate functions, etc.
• Coordinate company-supported charitable activities & volunteer team
• Perform other duties as assigned

Requirements

TECHNICAL SKILLS:

• Strong knowledge in MS Office - including Outlook, Word, Excel & PowerPoint
• Proficient with internet usage

SOFT SKILLS & ABILITIES:

• Strong written and verbal communication skills
• Pleasant and professional demeanor in all client and internal communications
• Ability to multi-task
• Attention to details
• Intellectually resourceful with sound judgment and effective decision-making abilities
• Independent worker and able to work effectively on daily tasks without direct supervision
• Strong organization skills and ability to operate efficiently throughout daily tasks
• Demonstrates empathy with users and professionalism at all times
• Work well with clients at all levels, from executive to IT to end user
• Operates with client satisfaction in mind
• Energy, enthusiasm and results-oriented

EDUCATION, EXPERIENCE, & KNOWLEDGE:

• Minimum 3+ years relevant business experience
• Associate's degree preferred
• Accounts Receivable/Accounts Payable experience a plus

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Use of computer and office equipment
• Ability to remain calm and effective during time-sensitive situations
• Performs all administrative functions expected at this level
• Ability to lift up to 30 lbs.

ADDITIONAL REQUIREMENTS:

• Valid driver's license in your state of residence and reliable personal vehicle